Overview
Administrative Assistant Jobs in Morgan Hill, CA at Element Materials Technology
Join a Top-Tier Team as a Business Administrative Specialist at Instrumental Group!
Location: Golden, CO
Type of Role: Hybrid (M/W/F in-office, T/Th remote after training)
Are you ready to level up your career with one of the top Elite HubSpot Partner agencies in the country? Instrumental Group is on the lookout for a highly organized, detail-oriented, and proactive Business Administrative Specialist to contribute to the success of our finance, office operations, and HR teams. This is your opportunity to play a vital role in a collaborative and fast-paced environment where your contributions matter—and your growth is encouraged.
Why Instrumental Group?
Incredible Growth Potential
Work alongside industry leaders and pave your own path toward future leadership opportunities—including the potential to advance into the VP of Business Administration role.
Hybrid Flexibility
Enjoy a balanced work setup: three days in the office for team connection and two days remote to focus at home—available after your training period.
Award-Winning Culture
We’re proud to be recognized on Inc.’s Best in Culture for 2024! Join a team that values collaboration, innovation, and doing great work together.
Supportive, Collaborative Environment
Be part of a people-first culture that promotes continuous learning, respect, and camaraderie.
What You’ll Do
Accounting & Financial Operations (85%)
Create and manage timely, accurate client invoices
Oversee automated invoice workflows and ensure contract alignment
Maintain and update accounting contacts and AP processes
Track and manage outstanding invoices (AR) and perform collection outreach
Process client payments, weekly deposits, and reconciliations
Handle AP functions: credit card/bank reconciliations, vendor payments (check, ACH, wire), and expense reimbursements
Maintain accurate financial records, support audits, and help improve internal processes
Office & HR Administration (15%)
Manage office vendors, equipment, supplies, mail, and general upkeep (plants & fridge!)
Coordinate team travel, office events, and in-person trainings
Answer incoming office calls and ensure a welcoming front-office presence
HR functional backup as needed maintaining personnel records, assisting with onboarding and offboarding functions
Who You Are
A clear communicator with excellent written and verbal skills
Exceptionally organized and detail-oriented
A self-starter who thrives in a collaborative environment
Someone who takes pride in accuracy and efficiency
Discreet, trustworthy, and professional in handling confidential information
A dog lover who’s excited to be part of a pup-friendly office culture
Qualifications & Experience
Bachelor’s Degree required, preferably in Business Administration and/or Accounting
Proven experience Google Suite
Experience with QuickBooks a plus
Bonus: previous accounting experience
What We Offer
Medical, dental, and vision insurance
Short and long-term disability
Accident insurance
401(k) retirement plan
15 paid holidays + generous PTO
Quarterly incentive plan
A vibrant, close-knit team that truly cares
Ready to bring your organizational talents and administrative skills to a growing company that values your contributions? We can’t wait to meet you!
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Title: Administrative Assistant
Company: Element Materials Technology
Location: Morgan Hill, CA
