Overview
Administrative Assistant Jobs in Washington DC-Baltimore Area at Torentify
Title: Administrative Assistant
Company: Torentify
Location: Washington DC-Baltimore Area
About the Company
Our client is a highly regarded global law firm recognized for delivering exceptional legal services to clients across a wide range of industries. The firm fosters a collaborative, professional, and inclusive work environment while offering employees opportunities for career development, continuous learning, and meaningful contributions to high-profile legal matters.
About the Role
We are seeking an experienced Legal Administrative Assistant to provide high-level administrative and secretarial support to multiple attorneys in a fast-paced legal environment. Working as part of a collaborative administrative team, you will coordinate schedules, manage legal documentation, arrange travel, assist with billing, and ensure the efficient day-to-day operation of attorney practices.
This hybrid position offers the opportunity to support a globally recognized law firm while working closely with legal professionals on a variety of administrative and client service functions.
Key Responsibilities
- Provide high-level administrative support to multiple attorneys.
- Coordinate client meetings, conference rooms, audiovisual equipment, and catering arrangements.
- Manage complex attorney calendars using Microsoft Outlook.
- Arrange domestic and international travel and prepare detailed travel itineraries.
- Process travel expense reports and reimbursements.
- Draft, format, proofread, and edit legal documents, correspondence, reports, and presentations.
- Manage legal documents and matter files using the iManage document management system.
- Maintain attorney billing time entries and coordinate with the accounting department for billing submissions.
- Assist with document organization, filing, and administrative recordkeeping.
- Maintain confidentiality while handling sensitive legal and client information.
- Collaborate with attorneys and administrative staff to support daily legal operations.
Required Qualifications
- Previous administrative or secretarial experience in a law firm or legal environment.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- High attention to detail and accuracy.
- Ability to maintain strict confidentiality.
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint.
- Experience managing calendars, travel arrangements, and legal documentation.
- Ability to work effectively in a fast-paced, deadline-driven environment.
Preferred Qualifications
- College degree or equivalent higher education.
- Experience using iManage document management software.
- Familiarity with legal billing and time-entry systems.
- Experience supporting multiple attorneys simultaneously.
- Knowledge of legal office procedures and document management best practices.
Required Skills
- Legal Administration
- Administrative Support
- Legal Documentation
- Calendar Management
- Microsoft Outlook
- Microsoft 365
- Microsoft Word
- Microsoft Excel
- iManage
- Document Management
- Legal Billing
- Time Entry
- Travel Coordination
- Meeting Coordination
- Client Communication
- Proofreading
- Organization
- Multitasking
- Attention to Detail
- Confidentiality
Benefits
- Competitive salary ranging from $74,000 to $106,000, based on experience.
- Hybrid work schedule with a combination of in-office and remote work.
- Opportunity to work with a prestigious global law firm.
- Collaborative and professional work environment.
- Career development and advancement opportunities.
- Exposure to high-profile legal matters and experienced legal professionals.
Equal Opportunity Employer
Our client is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law.
