Overview
Administrative Assistant I Jobs in Springfield, IL at State of Illinois
Full Job Description
Agency: Department of Veterans’ Affairs
Posting ID:REQ 35170
Posting Date:01/24/2024
Closing Date:02/06/2024
Salary:$5,051- $7,424/Monthly; CBA language applies; Anticipated starting salary $5,051/Monthly
Job Type:Salaried Full Time
County:Sangamon
Number of Vacancies:1
Plan/BU:RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this positionMUSTapply electronically through theillinois.jobs2web.comwebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Overview
The Illinois Department of Veterans Affairs is seeking to hire an Administrative Assistant. This position will be under general direction of the Field Services Manager. This position will provide administrative support to the regions, Claims Management Center, and Field Training Coordinator at the direction of the Field Services Manager. They will be responsible for conducting research, gathering information, and performing special projects and studies (independently) for the Manager, which may be complex and confidential in nature. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement. If you desire to become a valued member of a hard-working and respected team and up for a challenge or a change in your career, please take this opportunity to apply for this rewarding and gratifying position.
Job Responsibilities
30% Functions as a staff assistant under administrative direction of the Field Services Manager
25% Conducts research, gathers information, and performs special projects and studies (independently) for the Manager, which may be complex and confidential in nature.
20% Coordinates office meetings, establishes agendas and ensures materials are gathered, compiled and ready for distribution at specific meetings.
10% Assists with special events, to include but not limited to, State Fair, Job Fairs, ceremonial and recognition, and public awareness activities in support of the Department of Veterans’ Affairs mission
10% Provides administrative support to the regions, Claims Management Center, and Field Training Coordinator at the direction of the Field Services Manager
5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferablywith courses in public or business administration.
Requires one (1) year of professional experience in a public or private organization, or completion of an agencyapproved professional management training program.
Preferred Qualifications (In Order of Significance)
One (1) year of professional experience efficiently tracking status and completion of assignments across the office to ensure those tasks are fully completed within designated time frames, using organizational tools such as Excel.
One (1) year of professional experience successfully coordinating projects and prioritizing …
Title: Administrative Assistant I
Company: State of Illinois
Location: Springfield, IL
Category:
