Overview
Administrative Assistant I Jobs in El Paso, TX at University of Texas at El Paso
Full Job Description
Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials.
Essential Functions
Manages Chair or Directors calendars and independently schedules appointments.
Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual.
Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records.
Acts as a liaison for management by effectively interacting with faculty and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records.
Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements.
Tracks work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines.
Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files.
Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs.
Maintains a high degree of confidentiality on all sensitive information this position is privy to.
Greets and assists visitors.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: No supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education:Associate’s degree or equivalent from two-year College or technical school within area of assigned responsibility
Preferred Qualifications:
Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
Bilingual Preferred (English/Spanish).
Additional Information
The physical demands and work environment characteristics described here are representative of those that must…
Title: Administrative Assistant I
Company: University of Texas at El Paso
Location: El Paso, TX
Category:
