Overview
Administrative Assistant – NC Jobs in Winston-Salem, NC at Congruity HR
Role: Executive Assistant
Summary: We’re looking for a proactive, detail-oriented Executive Assistant to support the CEO. In this role, you’ll optimize time, streamline operations, and contribute to initiatives that advance educator well-being across the world.
Location:Remote
Hours: Full time
Pay Range: $75,000-$90,000 commensurate with experience and qualifications. Eligibility for performance-based bonuses tied to organizational success. See below for additional details.
Application: Apply by Wednesday, February 19, 2025
ABOUT EDUCATORS THRIVING
Most school systems lack research-based supports to improve educator well-being and retention. At Educators Thriving, we help leaders integrate strategies proven to increase the well-being of educators and school communities.
Our professional learning programs are driven by robust research and led by former and current teachers and administrators. Sessions target the preventable causes of burnout and fatigue to help educators lead balanced lives and enjoy enduring career growth.
Additionally, we work with leaders to assess and improve workforce well-being for entire school communities. We measure the well-being of educators and identify areas of strength and opportunities for improvement. In doing so, we help create conditions where every educator can thrive.
POSITION OVERVIEW
At Educators Thriving, the Executive Assistant will play a pivotal role in enhancing the effectiveness of our CEO and supporting the broader team. This position is ideal for someone who thrives in a dynamic environment, excels at managing details, and loves creating seamless operations. As a strategic partner to the CEO, the Executive Assistant will help focus the CEO’s time and energy on high-impact priorities while also contributing to the organization’s operational excellence. This role combines administrative precision with opportunities to support sales, events, and relationship management, all in service of advancing our mission to improve educator well-being.
Key Responsibilities
Strategic Time Management: Optimize the CEO’s schedule to align with organizational priorities, analyze time usage for efficiency, and proactively identify opportunities to delegate or streamline tasks.
Calendar & Email Management: Coordinate meetings, anticipate scheduling conflicts, draft and manage email communications, and ensure follow-ups are timely and effective.
Administrative Support: Ensure smooth operations by managing partner paperwork, liaising with external vendors, and supporting day-to-day administrative tasks.
Sales & Partnership Support: Assist with conference planning, lead generation, proposal development, and Zoho CRM updates to accelerate growth and strengthen partnerships.
Operations & Event Coordination: Manage logistics for internal and external events, ensuring seamless execution of professional learning sessions, conferences, and retreats.
Travel & Logistics: Plan and book travel arrangements, track business-related travel expenses, and ensure travel plans are efficient and well-coordinated.
Relationship Stewardship: Create moments of delight for partners and team members through thoughtful gestures, appreciation, and personalized touches that reflect our core value of Forging Connections.
QUALIFICATIONS
Must-Have
Track Record of Success: A proven history of delivering outstanding outcomes in professional environments, evidenced by successfully supporting high-impact projects, meeting ambitious goals, and adding value to organizational priorities.
Exceptional Organization and Detail Orientation: Proven ability to manage complex schedules, tasks, and projects with a high degree of accuracy and attention to detail.
Strong Communication Skills: Ability to convey information with clarity and warmth through concise, well-structured written and verbal communication.
Proactive Problem-Solving Skills: A self-starter mindset with the ability to take initiative, think critically, and drive projects forward with minimal oversight following alignment on outcomes.
Tech-Savvy: Strong proficiency in productivity tools such as Google Workspace, CRM software (Zoho preferred), and virtual meeting platforms (e.g. Zoom)
Preferred
Executive Assistant Experience: Previous experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting a C-level executive.
Project Management Skills: Experience managing projects from inception to completion, ensuring timely delivery of objectives.
Event Planning Experience: Demonstrated ability to coordinate and manage logistics for events such as retreats, professional development experiences, or conferences.
Educational Background: Experience as an educator or working within educational organizations.
Experience with CRM Software: Familiarity with Customer Relationship Management systems for tracking and managing organizational interactions.
Personal Attributes
Professionalism and Integrity: High degree of professionalism, integrity, and discretion in handling confidential information.
Positivity: A naturally positive attitude that contributes energy and optimism to the work environment.
Relationship-Building: Strong interpersonal skills with a collaborative approach to working with others, fostering productive relationships.
Growth Mindset: Resourceful and able to navigate challenges with a constructive outlook and a commitment to continuous learning and growth.
Adaptability and Flexibility: Comfort working in a fast-paced, dynamic environment with shifting priorities and deadlines, demonstrating agility and openness to change.
AVAILABILITY AND LOCATION
This is a remote position, and we welcome applications from candidates anywhere. Availability during core Pacific Time business hours is important to ensure smooth collaboration with the CEO of Educators Thriving, who is based in the Bay Area in California. Although this role is fully remote, occasional travel will be required for team retreats, conferences, and other work-related events throughout the year.
COMPENSATION
This role offers a $75,000 – $90,000 salary plus eligibility for performance-based bonuses tied to organizational success. Our benefits are designed to support your well-being and include a QSEHRA health reimbursement plan, 401(k) contribution matching up to 4%, flexible time off, and annual stipends for home office setup and professional development. We’re committed to your professional growth and to offering opportunities for you to expand your skills, take on new challenges, and grow alongside the organization.
TO APPLY
To apply, please complete the application by Wednesday, February 19:
PROCESS
Candidates who advance to the next phase of the hiring process will be invited to participate in interviews, complete a performance task that reflects key responsibilities of the role, and provide professional references. We aim to keep candidates informed at each stage and will communicate updates throughout the process. This role will be contract to hire with a 90-day probationary period. Note: No visa sponsorship available.
Job Types: Full-time, Contract
Pay: $75,000.00 – $90,000.00 per year
Benefits:
401(k) matching
Dental insurance
Paid time off
Retirement plan
Work Location: Remote
Title: Administrative Assistant – NC
Company: Congruity HR
Location: Winston-Salem, NC
