Overview
Administrative Assistant / Operations Coordinator, Jr. Jobs in United States at Sundayy
Title: Administrative Assistant / Operations Coordinator, Jr.
Company: Sundayy
Location: United States
About The Company
Alvarez & Marsal (A&M) is a leading independent global professional services firm renowned for its expertise in turnaround management, restructuring, performance improvement, and corporate advisory services. With a history spanning over five years, A&M has established a strong reputation for delivering practical, results-driven solutions to complex business challenges. The firm’s dynamic approach combines industry expertise with a bias toward action, ensuring clients receive innovative and effective strategies tailored to their unique needs. A&M's Consumer & Retail Group, a key division within the firm, continues to experience significant growth by integrating management consulting and operational excellence. The organization fosters a collaborative environment where passion, authenticity, and a commitment to excellence drive success. A&M values diversity, continuous learning, and a client-centric approach, making it an ideal place for professionals seeking impactful careers in a fast-paced, evolving industry.
About The Role
The Junior Administrative Assistant / Operations Coordinator at Alvarez & Marsal will play a vital role in supporting the Consumer & Retail Group’s Managing Directors and internal teams. This position requires an energetic, detail-oriented professional with 2-5 years of experience in a fast-paced professional environment. The successful candidate will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating travel logistics, processing expense reports, and preparing correspondence and presentations. Additionally, the role involves operational support tasks such as invoice management, project invoicing, and facilitating internal processes to enhance efficiency. The candidate must demonstrate excellent communication skills, the ability to prioritize tasks effectively, and a proactive approach to problem-solving. This role offers a unique opportunity to work closely with senior leadership, contribute to strategic initiatives, and develop a broad skill set within a dynamic organization. The position is based in New York City with a hybrid work model, requiring flexibility to work across time zones and support the team as needed.
Qualifications
- Bachelor’s degree in Business Administration, Management, or related field
- 2-5 years of experience as an Administrative Assistant or Operations Coordinator in a professional services, management consulting, or financial services environment
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with expense reporting tools such as Concur or similar platforms
- Knowledge of travel booking tools like Concur, Agresso, or equivalent
- Strong organizational and time management skills with the ability to handle multiple priorities
- Excellent written and verbal communication skills
- Ability to work independently and collaboratively in a team environment
- Comfortable working across different time zones and handling overtime when necessary
- Demonstrated problem-solving skills and resourcefulness
- Willingness to learn, adapt, and receive feedback for continuous improvement
Responsibilities
- Partner with 4-5 Managing Directors to provide comprehensive administrative support, including managing complex calendars and scheduling meetings
- Coordinate travel arrangements, accommodations, and logistics for business trips
- Process and submit expense reports accurately and efficiently
- Assist in preparing and editing correspondence, presentations, and communication materials
- Manage conference room scheduling, catering orders, and logistical arrangements for meetings and events
- Handle incoming and outgoing mail, packages, and meeting materials distribution
- Greet clients and visitors professionally and courteously
- Build and maintain relationships across internal teams and client projects to facilitate smooth operations
- Identify opportunities to improve administrative workflows and contribute to best practices for document management
- Provide operational support on business projects and practice-building initiatives as required
- Assist with client project invoicing, check memos, and creation of project codes
- Track and manage invoices, ensuring accuracy and timeliness
Benefits
- Flexible remote work arrangements
- Opportunity to make a significant impact within a small, collaborative team
- Comprehensive health, dental, and vision insurance plans
- Wellness programs, including discounted memberships and health coaching
- Paid time off and holidays
- Retirement savings plans
- Life and disability insurance coverage
- Access to training and professional development courses, workshops, and learning portals
Equal Opportunity
Alvarez & Marsal is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status in accordance with applicable laws.
