Overview
Administrative Assistant Specialist – Level 4 Jobs in Fort Worth, TX at Lockheed Martin
Title: Administrative Assistant Specialist – Level 4
Company: Lockheed Martin
Location: Fort Worth, TX
Basic Qualifications
Administrative assistant experience.
Experience in Microsoft Office Suite – Outlook, (specifically Outlook Calendar management), Microsoft Word, Excel, Power Point.
Experience in managing emails, calendars & schedules.
Experience in domestic travel planning and expense reporting.
Job Description
The Lockheed Martin Aeronautics Skunks Works team is searching for an experienced Senior Administrative Assistant. This position provides administrative support to the Vice President, Innovation Portfolio. The successful candidate will perform a variety of administrative duties in support of the enterprise team.
This role serves as the initial contact for many senior-level customers. The candidate will need to bring outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.
Responsibilities Include But Are Not Limited
- Resolving priorities in a constantly changing, fast paced environment
- Balancing workload priorities with short deadlines
- Mange complex executive calendar
- Coordinate and secure domestic and international travel arrangements
- Prepare and process expense reports
- As a delegate, reviews experience reports submitted to the VP by their direct reports in a timely fashion
- Arrange meetings, conferences, and offsites, including coordination across classified programs and security teams
- Receives, refers, or answers mail, to include review and properly re-directing email with appropriate follow-up
- Ability to handle basic budget management
- Review and update presentations – highly advanced in Microsoft Office applications such as Power Point, Word, and Excel strongly preferred
- Coordinate all facilities issues including office moves, order office supplies, manage conference rooms, set up of audio/visual systems and equipment
- Provide guidance and direction, as needed, to other administrative assistants in the Innovation Portfolio
- Responsible for cross-enterprise collaboration with internal and external executives’ administrative assistants
- Event support and coordination, as required
- Coordination is critical in this function to ensure organizations are kept informed of emerging issues and information
- Able to maintain confidential information pertaining to Lockheed Martin operations, proprietary, and personnel matters
- Must be able to work flexible hours and overtime including evenings and weekends as needed
- Must be able to work independently and use personal initiative to formalize processes and streamline operations
Must be a US Citizen. Must be able to obtain a Top Secret Security Clearance. This position is located at a facility that requires special access.
Desired Skills
Outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.
Demonstrated analytical and research skill capabilities
Experience in coordinating facilities issues including office moves, order office supplies, and manage conference rooms, set up of audio/visual systems and equipment
Experience in facilitating the set-up of meetings which include coordinate, schedule and e-mail meeting notices involving multi-sites, reserve conference rooms, arrange video conference, prepare meeting rooms, print and post charts, set up teleconferences, and drive charts.
Other Important Information
By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to work remotely
Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
