Overview
Administrative Assistant – Surveying Company (Sunrise, FL) Jobs in Fort Lauderdale, FL at Pulice Land Surveyors Inc
Title: Administrative Assistant – Surveying Company (Sunrise, FL)
Company: Pulice Land Surveyors Inc
Location: Fort Lauderdale, FL
Long-established land surveying company in Sunrise, FL is seeking an experienced Administrative Assistant to support ownership/management and help keep our office running smoothly. This is an in-office position with a stable, professional team and long-term clients.
Key Responsibilities
- Executive support
- Manage calendars, schedule meetings, and coordinate calls for company leadership
- Prepare and organize documents, correspondence, and project files
- Assist with proposals, reports, and job documentation as needed
- Certificates of Insurance (COIs)
- Request, track, and maintain up-to-date Certificates of Insurance from clients, vendors, and subcontractors
- Review COIs for accuracy and compliance with contract requirements
- Communicate with insurance agents and clients to resolve COI issues
- Bookkeeping & Collections
- Assist with accounts receivable: create and send invoices, post payments
- Monitor aging accounts and perform collections follow-up (calls/emails) in a professional manner
- Support basic bookkeeping tasks such as data entry, reconciliations, and maintaining accurate records (experience with QuickBooks or similar preferred)
- General office administration
- Answer phones and route calls in a courteous, professional way
- Maintain digital and paper filing systems
- Work closely with project managers and field staff to ensure smooth operations
Qualifications
- Experience:
- 3+ years in an administrative, office manager, or executive assistant role (construction, engineering, or surveying industry a plus)
- Hands-on experience with Certificates of Insurance and collections is strongly preferred
- Skills:
- Solid understanding of basic bookkeeping and accounts receivable
- Proficient in Microsoft Office (Outlook, Word, Excel); QuickBooks or similar accounting software a plus
- Strong written and verbal communication skills
- Excellent attention to detail, organization, and follow-through
- Ability to prioritize and handle multiple tasks in a deadline-driven environment
- Other:
- Reliable, professional, and able to work independently with minimal supervision
- Must be authorized to work in the U.S.
- Local to Sunrise, FL or within a reasonable commute
Schedule & Compensation
- Schedule: Full-time, Monday–Friday, in-office
- Compensation: Competitive pay based on experience, plus [benefits if applicable – e.g., health insurance, PTO, holidays]
