Overview
ADMINISTRATIVE ASSISTANT TO CEO Jobs in Jacksonville, FL at Acme Barricades
Full Job Description
Description:
The Administrative Assistant position provides high-level administrative support to the CEO and additional responsibilities for the Corporate Office.
Essential Job Functions:
Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed.
Conduct research, prepare reports, and handle information requests
Type reports, memos, letters and other documents
Read and analyze incoming submissions and reports to determine their significance and plan their execution
Execute project contracts by preparing for signatures, gathering information and forwarding to appropriate departments, attached required documentation and returning to client. Maintaining contract database
Manage and coordinate IT requests and functions
Issue certificates of insurance to clients
Maintain fleet tags, titles and renewals
Bid Tracking
Order corporate supplies
Approve invoices as applicable
Prepare vendor forms
Perform clerical functions such as prepare correspondence, arrange conference calls, and schedule meetings and travel
Perform filing, scanning and other administrative duties as required
Contribute to team effort by accomplishing related results as needed
Full-time position, Monday through Friday, 8:00 a.m. to 5 p.m.
Assist CEO with all tasks.
Desired Qualifications:
4 to 5 years of Administrative Experience
Customer Service personality
High School Diploma (or equivalent)
Requirements:
Excellent computer skills and high-level data entry skills. Experience with Microsoft Office
Extreme attention to detail & organized
Confidentiality and Thoroughness
Strong communication and problem-solving skills
Ability to develop & maintain positive relationships with internal & external customers
Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
Highly organized and extreme attention to detail
Customer Service Attitude
Ability to work well both independently and in a team environment
Occasional lifting up to ten lbs.
Ability to work in a climate-controlled office environment
Vision adequate (including corrected vision) to perform essential job functions
Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
Must be able to sit or stand for extended periods of time
Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone
Title: ADMINISTRATIVE ASSISTANT TO CEO
Company: Acme Barricades
Location: Jacksonville, FL
Category:
