Overview
Administrative Assistant to the CEO Jobs in Upland, CA at CCS Interactive
Description
Venturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity’s presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team.
Astrolab is seeking an Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and attention to detail.
What you’ll do:
Welcome and assist visitors, ensuring a professional and friendly first impression
Maintain cleanliness and organization of the entire office. Including but not limited to the reception and kitchen areas, including managing office snacks and beverages
Schedule and coordinate meetings, interviews, and conference room bookings
Arrange domestic and international travel for employees and candidates
Handle administrative tasks such as preparing reports, scanning documents, and receiving deliveries
Build and maintain strong relationships with clients, staff, vendors, and office guests
Organize and manage onsite and offsite activities, events, and meetings
Coordinate and support community engagement, marketing, and recruiting events
Oversee special projects and assist with office operations as needed
Manage vendor relationships and coordinate facility maintenance tasks
What you’ll bring:
Bachelor’s degree and 2+ years of professional experience in an office/hospitality/customer service setting OR 4+ years of experience in an office/hospitality/customer service setting
Friendly, professional, and approachable demeanor who is highly organized and detail oriented
Proven ability to multi-task and thrive in a fast-paced start-up environment
Resourceful and proactive, always seeking innovative solutions to challenges
Strong verbal, written, and presentation skills
Proficiency in Spanish a plus
Proficient in Microsoft applications (Teams, SharePoint, OneDrive, etc.)
Familiar with accounting software such as Bill.com or Xero
Capable of handling and safeguarding sensitive information with discretion
Benefits and Perks
Work with a team of best-in-class engineers building the foundation of planetary surface exploration
Ownership in the company
Medical, dental, and vision coverage
401(k) with matching
Flexible time off and parental leave
On-site snacks, beverages, and 2x weekly lunches
Flexible work environment
About Astrolab
Having a strong, inclusive, and inspired team is essential to accomplishing our bold mission. Employees are our biggest asset, and we are deeply committed to them and our values. At Astrolab we…
Demonstrate and inspire trust. Interactions are direct, honest, and respectful. We are fair and transparent with what we do and why.
Thrive in balance. Balance gives us perspective and keeps us motivated and inspired. We commit to rewarding work and a fulfilling personal life.
Seek diverse perspectives. We ask questions, engage in productive debate and offer alternatives to ensure our solutions and products are robust and a reflection of our collective best.
Move with purpose. Quality and reliability are accomplished through efficient ideation and iteration. We act with a sense of urgency and deliver what we promise, always with the big picture in mind.
Make an impact. We intentionally move our community and industry into the future through our work, practices, and actions.
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Title: Administrative Assistant to the CEO
Company: CCS Interactive
Location: Upland, CA
