Overview
Administrative Associate 3 Jobs in Stanford, CA at Stanford University
Full Job Description
This position is based on Stanford’s main campus. A hybrid arrangement may be possible after 1 year in the position, subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.
About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.
For more information on the school, click here.
The Department of Earth System Science’s (ESS) goal is to understand, predict, and respond to human-caused and natural environmental change at local to global scales. ESS includes a large and growing graduate student and postdoc community.
The Department is looking for a talented Administrative Associate to join our team to provide a full range of support to the faculty, and their research groups. We are seeking an adaptable, self-possessed, and organized Administrative Associate who enjoys providing friendly and efficient support.
The Administrative Associate will be responsible for a wide range of administrative duties, including planning, organizing events; front desk customer service; performing a variety of financial transactions; coordinating travel; creating and editing web content; managing equipment, supply, and operational logistics; and supporting department activities as needed. We are looking for an Administrative Associate who will work effectively both independently and as part of our team.
Your Responsibilities will include:
Coordinating department seminar logistics and community building events. Independently handling event details including coordinating with vendors, securing venues, and providing on-site event support.
Helping to create and maintain a welcoming environment for faculty, students, postdocs, and staff.
Ordering supplies, such as food, drink, and office essentials, keeping all areas clean, and well organized.
Communicating with internal and external audiences, including students, alumni, faculty, staff, and possible program applicants.
Processing a variety of complex financial transactions for faculty and their research groups: TCard, PCard, expense reimbursements, and purchase orders. Monitoring and resolving discrepancies, while adhering to University policy.
Working with team/staff members to provide support for other projects as assigned.
To be successful in this position, you will need the following minimum qualifications:
Education & Experience:
High school diploma and four years of administrativ…
Title: Administrative Associate 3
Company: Stanford University
Location: Stanford, CA
Category:
