Overview
Administrative Associate Jobs in Wilmington, NC at University of North Carolina Wilmington
General Statement of Job
Under general supervision of the Department Director or designee, the position supervises administrative staff and coordinates administrative matters in assigned department. Employees in this classification perform complex, administrative work. Position is responsible for diversified functions such as, but not limited to, safety, contracts, training, public relations, grants, policy development, and special projects. Performs related work as directed.
Essential Functions
Conducts public relations program; liaisons with media; coordinates release of information to City departments and media.
Researches issues; gathers technical information; prepares reports and provides information to other departments, persons, or public.
Develops, implements and monitors or conducts programs such as safety, training, grants, and other special programs.
Prepares agenda items for consideration by City Manager and City Commission; prepares or participates in developing strategic plans, policies and procedures.
Performs supervisory functions such as training, assigning work, setting standards, reviewing work, counseling, and disciplining.
Prepares periodic reports such as weekly reports to City Manager.
Develops contract specifications; serves as contract administrator.
Assists in budget preparation; monitors expenditures to adhere to budget; prepares financial reports.
Serves as department representative on various committees; attends meetings, conferences, and seminars.
Plans or assists in planning special City events and ceremonies.
Human Resources:
In absence of director, serves as director for the department.
Serves as Privacy Officer with the following job functions:
Responsible for the development and implementation of policy and procedures related to HIPPA Privacy Rules.
Responsible for the development and preparation of amendments to City’s Policy and Procedures related to HIPAA Privacy Rules for approval and adoption.
Responsible for training City personnel related to HIPAA Privacy Policy and Procedures.
Responsible for issuance of Business Associate agreements as required by HIPPA privacy rules.
Responsible for City’s compliance and conformance with State and Federal HIPAA Privacy regulations.
Maintains identifiable health records consistent with HIPAA Privacy regulations.
Processes complaints concerning uses and disclosure of identifiable heath records covered by the HIPAA privacy rules.
Responsible for providing information related to the notice of privacy practices.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Minimum and Preferred Qualifications
Bachelor’s degree in Public Administration, Management, or closely related field; supplemented by minimum three (3) years previous experience and/or training that includes diversified and responsible administrative functions; Master’s degree may substitute for required training and experience; or an equivalent combination of education, training, and experience.
Human Resources:
Two (2) years experience in Risk Management, ARM preferred.
Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Veteran’s Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.
Additional Requirements/Environmental Factors
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Performs routine office functions such as filing, faxing, answering phones, running errands, and copying.
Performs related duties as directed.
Title: Administrative Associate
Company: University of North Carolina Wilmington
Location: Wilmington, NC
