Overview
Administrative Clerk Jobs in Oak Ridge, TN at Apollo Mechanical Contractors
Executive Assistant to the CEO
This position reports to the CEO. The role is responsible for providing general and administrative support to the CEO and other members of the senior staff. The Executive Assistant is hands-on, providing day-to-day executive administrative support and office management.
Why Join Leiters Health?
At Leiters Health, we’re more than just a pharmaceutical company – we’re guided by purpose and our commitment to excellence. With a strong mission to advance patient care and a culture that values integrity, collaboration, and growth, we provide a workplace where your skills make a meaningful impact on healthcare. Whether you’re an experienced professional or just starting your career, we offer exciting opportunities, along with competitive benefits and a supportive team environment.
Commitment to Quality: Be part of a team that upholds the highest regulatory standards in pharmaceutical compounding, ensuring patients receive the highest quality medications.
Comprehensive Training and Development: We invest in our employees with ongoing training, mentorship, and career development opportunities to help you grow and thrive.
Collaborative and Supportive Culture: Join a team of passionate individuals who are dedicated to mutual success. We foster an inclusive and supportive environment where everyone’s contribution matters.
Opportunities for Growth: As a fast-growing company, we offer exciting career paths, internal promotions, and the chance to advance your skills in a dynamic industry.
Make a Real Impact: Your work directly contributes to patient care and healthcare-helping hospitals, surgery centers, and clinics deliver life-saving medicines. At Leiters Health, what you do matters!
What We’re Looking For:
Leiters Health is driven by detail-oriented, proactive individuals who thrive in a dynamic, team-based environment. Engaging with excellence in care that matters, we advance patient care by reliably delivering high-quality compounded medications to our healthcare partners. If you are passionate about making a difference and enjoy working in an innovative, growth-driven company, this is the place for you.
Essential Functions:
Research and prepare materials, briefings, talking points, presentations, and proposals on various matters for internal and external audiences.
Assist CEO and senior leadership in preparing Board and Board committee agendas and materials, taking minutes, and tracking Board action items.
Prepare Board meeting materials, staff meetings, and take notes; ensure follow-up for various meetings including staff, Board, Advisory, or other meetings.
Independently compose correspondence on a variety of subjects for the CEO requiring judgment, originality, and knowledge of issues involved, including thank you notes, acknowledgements, inquiry emails, policymaker follow-ups, etc.
Coordinate the CEO’s schedule, travel, meeting preparation, expense reports, and other projects as needed.
Document and prepare periodic reports on CEO’s speaking engagements and related meetings.
Assist with organizing visits from national and local partners and funders, including preparing materials, managing attendees, and coordinating meeting preparation.
Monitor, maintain, and stock break room food and beverages, office equipment and supplies.
Oversee special projects assigned by the CEO.
Perform other tasks and duties as assigned by the CEO.
Minimum Qualifications:
Bachelor’s degree in Business, Administration, Finance, a related field or equivalent experience.
Two (2) years of executive administrative support experience required; five (5) years preferred. Equivalent education and experience may be considered.
Preferred Qualifications:
Effective writing and research skills, including gathering, synthesizing, and conveying information.
Tactful communication and attentive listening skills.
Ability to handle a wide range of topics, including confidential and sensitive information.
Capable of building and maintaining effective working relationships internally and externally.
Strong problem-solving and organizational skills; problem-solving and proactively anticipating requirements and potential problems.
Ability to multitask and remain flexible in managing multiple high-priority activities requiring considerable coordination and follow-through to meet requirements.
Experience contributing to cultivating a welcoming, inclusive, and equitable workplace.
Ability to act as a self-starter, able to work independently and collaboratively.
Experience in Microsoft 365 (PowerPoint, Word, Excel, Outlook) and Salesforce (or other CRM applications).
Working Environment:
This is a full-time, on-site position with regular office hours (Monday-Friday).
Activities will primarily take place in an office environment, with occasional lifting (up to 20 pounds) and standing for extended periods.
Occasional travel may be required, and the ability to drive and maintain a valid driver’s license is necessary.
Must be able to work effectively in a dynamic and fast-paced environment.
Why You’ll Love Working at Leiters:
At Leiters Health, we are committed to creating an environment where our employees can thrive. From health benefits to career growth opportunities, we are here to support your success.
Benefits:
100% Employer-Paid Medical Plan Options
Optional FSA & HSA plans
Dental & Vision Insurance Options
Employer-Paid Life Insurance & Employee Assistance Program
Short Term & Long-Term Disability Insurance
Up to 4% 401K Matching, with 100% vesting on Day 1!
Generous Paid Time Off (PTO), including vacation, sick leave, paid leave, and holidays
$1,000 Referral Bonus Program with no limit
Annual Bonus Program Eligibility
Career Growth Opportunities:
$5,250 Annual Tuition Reimbursement after 6 months of employment
Internal Career Center for growth opportunities
LinkedIn Learning to enhance your knowledge on various topics
1-on-1 Coaching from Leadership
Luncheon Learning provided on various topics from Finance, IT, and more
At Leiters Health, we are dedicated to advancing patient care by reliably delivering high-quality compounded medications to our healthcare partners. If you’re ready to take the next step in your career join us and be part of something bigger- where your work truly matters. We are growing rapidly, and we want you to be part of our exciting journey.
Title: Administrative Clerk
Company: Apollo Mechanical Contractors
Location: Oak Ridge, TN
