Overview
Administrative Operations Assistant Jobs in Sonora, CA at RoofXperts
Department Statement:
The School of Civic and Economic Thought and Leadership is a new type of school, one that challenges its students to study classic works and prepares them to become a leader ready to take on 21st-century issues. Established in 2017, the school combines a classical liberal arts curriculum with intensive learning experiences that include study abroad programs and professional internships. Offering a blend of courses, practical leadership experiences, and public forums for debating contemporary issues, students graduate ready for careers in government, law, business, and civil society. Transdisciplinary study is also enriched by incorporating ASU’s Center for American Civics and Center for the Study of Economic Liberty into the School.
SCETL is one of 21 academic units within the College of Liberal Arts and Sciences, which offers the greatest choice and diversity of studies of any college at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, the College of Liberal Arts and Sciences offers unique opportunities to explore a vast spectrum of academic disciplines—from science and math to languages and philosophy—that few other colleges and universities can provide. With 13 schools, five departments, three programs, 107 majors, 156 graduate degrees, and over 50 world-class research centers and one-of-a-kind institutes, the College of Liberal Arts and Sciences is redefining liberal arts and sciences education for the 21st century.
For more information please visit https://scetl.asu.edu/
Apply before 11:59 PM Arizona time the day before the posted End Date.
Job Profile:
Administrative Support Assistant 2
Job Family:
Administrative Support
Time Type:
Full time
Max Pay – Depends on experience:
$66,100.00 USD Annual
Job Description:
Salary Range: $55,000 – $66,100 per year
The School of Civic and Economic Thought and Leadership is looking for a highly motivated and dynamic individual to work with the Director, faculty, and staff to continue developing this school as an innovative and respected academic program. This position will report to and work closely with the Director and the Associate Director to provide high-level administrative support. As the school continues to grow, it needs a team player who also enjoys exercising independent initiative. The Assistant to Director is a crucial link between the School, university, and broader public in helping the School leadership achieve our academic and civic missions.
Essential Duties:
Manages Director’s calendar
Coordinates and arranges the Director’s domestic and international travel, including submitting expense reports through the ASU travel system.
Screens and refers telephone inquiries from the university community and the public, providing problem resolution and resource referrals on behalf of the Director.
Serves as a liaison to various administrative offices, including the College Dean’s Office, Provost, President, and external constituents.
Coordinates and plans executive meetings and department specific events, such as faculty workshops, convocation, and special events.
Compiles, prepares, and maintains agendas and background materials for meetings and events, tracking follow-ups as needed.
Monitors program emails and responds to school inquiries.
Independently drafts correspondence on various subjects requiring judgment, originality, and familiarity with institutional matters.
Manages and coordinates all academic personnel actions for the School, including faculty promotion and tenure, sabbatical requests, probationary faculty and academic professional evaluations, and conditional contract reviews.
Serves as the unit contact/administrator for the Academic Personnel Actions Reporting System (APARS), including Curriculum Vitae Builder, Annual Activity Reporting (ASU Vita), and Review, Promotion, and Tenure (RPT).
Attends required recruitment training and academic personnel meetings.
Coordinates all faculty hiring processes, including preparing documentation for search committees, securing approvals from the Dean’s office, and arranging candidate travel.
Provides administrative support for faculty searches by attending meetings, creating itineraries, facilitating committee collaboration, handling communications, booking venues and accommodations, and managing logistical details.
Coordinates special assignments and projects as requested by the Director.
Desired Qualifications:
Bachelor’s degree in a related field AND four (4) years experience in an administrative position preferred
Experience supporting a high-level administrator in higher education, including calendaring, scheduling, and adapting to new initiatives.
Strong organizational skills, attention to detail, and ability to manage multiple high-priority projects in a fast-paced environment.
Effective verbal and written communication skills.
Ability to anticipate and resolve administrative challenges.
Experience planning and executing events, workshops, and meetings.
Proven ability to maintain effective working relationships in a diverse environment.
Knowledge of academic policies, procedures, and program administration in higher Education.
Proficiency in Microsoft Office, Project management and other relevant software.
Experience handling confidential and sensitive information.
Strong analytical skills with the ability to comprehend complex issues.
Experience coordinating national and international travel.
Working Environment:
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
Stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
Regular activities require ability to quickly change priorities.
Communicate verbally and in writing to perform essential functions.
Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Receives regular review of performance for achievement of established objectives.
8AM to 5PM, Monday through Friday work schedule. Some remote work available following probationary period.
Minimum Qualifications:
High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$4994.htmld
To be considered, your application must include all of the following attachments:
Cover letter
Resume/CV
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
Need help finding the right job?
We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
Title: Administrative Operations Assistant
Company: RoofXperts
Location: Sonora, CA
