Overview
Administrative Secretary Jobs in Winnipeg, Manitoba, Canada at WRHA Community Health Services
Position: Administrative Secretary 3
Position Overview
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides administrative support for Managers in the community area(s) including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.),
workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectfulwork environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Experience
Five years progressively responsible secretarial experience required.
Experience with SAP would be an asset.
Administrative experience in a healthcare office would be an asset.
Workload coordination or supervisory experience would be an asset.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba standards, required.
Successful completion of a formal post-secondary administrative assistant program required.
A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
Excellent command of the English language (both oral and written).
Ability to learn and adapt to new computerized programs.
Demonstrated problem-solving skills essential.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Demonstrated ability to independently compose basic correspondence.
Ability to maintain a high level of confidentiality.
Demonstrated ability to effectively contribute and lead in a team environment.
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
Physical Requirements
Not Applicable
Title: Administrative Secretary
Company: WRHA Community Health Services
Location: Winnipeg, Manitoba, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Healthcare Administration, Administrative Management, Clerical)
