Overview
Administrative Specialist Jobs in New York, NY at DEPT OF HEALTH/MENTAL HYGIENE
OTTAWA COUNTY POSITION POSTING
Job Title: Administrative Manager
Job Status: Classified FLSA Non-Exempt Full Time-40 hrs/week
Wage Range: $22.00-$23.00/hour
Essential Knowledge, Abilities and Skills, Education
Post-secondary education with coursework in public administration, communications, education or related fields or a minimum of two (2) years’ experience in related field
Knowledge of office practices and procedures; Above average knowledge of business English, spelling and grammar; accounting
Good organizational skills
Knowledge of the structure and management of local government
Knowledge of basic government accounting procedures and requirements
Proficient in Microsoft Office & Google Docs
Ability to communicate effectively, both orally and in writing
Develop and maintain effective relationships with associates, elected officials, department heads and the general public
Prepare and maintain accurate documentation
Exercise sound judgment and perform tasks under pressure
Understand and follow written and oral instructions
Must be able to work with confidential information
Valid Ohio driver’s license and insurable under County’s Insurance.
Must take the State Oath as identified in ORC Sec. 5502.34
Essential Functions of the Position
Prepares correspondence, assembles reports and financial statements, processes purchase orders and vouchers, along with all details of grant management
Answers phones, directs calls, processes mail, establishes and maintains an effective filing system
Formats, types, prints, and maintains plans, procedures, and public information materials
Provides assistance as needed during natural and technological hazard emergencies, exercises and drills
Advises and assists personnel in carrying out the general administration and planning of the department programs & goals
Support and assist with department provided or scheduled training & public outreach for Ottawa County jurisdictions, organizations, and community events.
Maintains current knowledge of the department’s activities to better respond to officials, general public, or media inquiries
Maintains equipment and supply inventories
Performs operational checks on department equipment as directed
Assists in the development, evaluation and modification of various County Plans
Assists in development of scenarios for drills/exercises
Participates in public information/education activities
Support contingency, emergency, and disaster response roles as directed by the Director.
Physical Requirements
This position involves occasional risks and duties that require special safety precautions. Such duties include, but are not limited to, exposure to severe weather conditions and hazardous chemicals.
Critical Skills/Expertise
Effective communication skills
Dependable and honest
Some experience as a trainer/ability to prepare and deliver presentations to the public
Computer/Technology skills
Other Requirements
Must complete FEMA Independent Study Courses and other training as directed by the Director.
Job Location
Work is performed at the Courthouse and throughout Ottawa County. Occasional travel is required to attend training and meetings. Occasionally may be deployed to the field during emergencies.
Shift & Hours
This position is generally expected to be in the office 8 hours a day/40 hours per week, Monday – Friday 7:30 am- 4:30 pm. Occasional evenings and weekends may be required for emergencies and special events.
Equipment Used
Motor vehicle, computer, facsimile, copier, audio/visual equipment, phone, and radios.
Other Responsibilities
Other related functions and responsibilities established by the Director, County Administrator and/or the County Commissioners.
TO APPLY:
Resumes or applications may be submitted to the Human Resources’ office via mail, email or fax as follows:
Ottawa County Human Resources
315 Madison St., Room 102
Port Clinton, OH 43452
Fax: 419-734-6885
Email: [email protected]
Applications can be found at the Ottawa County website at https://www.co.ottawa.oh.us/DocumentCenter/View/727/Employment-Application-PDF
No Phone Calls Please EOE / DFWP
DEADLINE TO APPLY is May 22, 2025 at 4:30pm
Ottawa County is an Equal Opportunity Employer/Drug Free Workplace. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Job Type: Full-time
Pay: $22.00 – $23.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
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Title: Administrative Specialist
Company: DEPT OF HEALTH/MENTAL HYGIENE
Location: New York, NY
