Overview
Administrative Support Jobs in San Diego, CA at Vision Centric Inc.
Office Administrator Job Description
Job Title: Office Administrator
Department: Operations / Programs
Reports To: Operations Director
FLSA Status: Full-time non-exempt
Summary:
Support all administrative aspects of Elijah Rising operations and programs by directly assisting the Executive Director and Operations Director with scheduling, event planning, reporting metrics, data collection, and various other administrative tasks. Responsible for leading Bible studies, prayer, and discipleship meetings in accordance with Elijah Rising’s Christian faith.
Required duties and responsibilities:
(Other Duties May be Assigned As Necessary)
General
Reply to administrative emails with speed, accuracy, and courtesy
Receive calls, take messages, and route them appropriately
Maintain office and executive calendar
Lead meetings, deliver presentations, and speak in group settings
Responsible for retrieving metrics from staff, aggregating the data, and reporting to the Operations Director.
Create, maintain, and implement tracking mechanisms to gather and report data in a timely manner
Capture accurate and timely reporting of all in-kind donations
Serve as administrative support for headquarter staff
Event Planning
Establish and maintain relationships with vendors and venues
Plan event details and aspects, including seating, presentations, and dining
Create reliable financial reports and collect payments on time
Remain under budget with all costs
Manage events and troubleshoot potential problems that may arise
Maintain a working knowledge of the complex needs of a wide variety of events
Supervisory Responsibilities
Oversee volunteers for various events
Coordinate logistics for programs, events, and volunteer opportunities
Qualifications
Must have communication, writing, and language skills
Must be extremely detail-oriented
Must have strong time-management skills
Must possess a high capacity for managing multiple event and project logistics
Computer and Communication Skills
Excellent computer skills needed
Able to create spreadsheets, graphs, charts, presentations, and other documents
Must be able to manage time efficiently to meet expected weekly deadlines
Able to read, analyze, and interpret professional journals and general business periodicals
Able to write reports, presentations, blogs, and essays, as needed
Mathematical and Reasoning Skills
Must be able to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations
Able to define problems, collect data, establish facts, and draw valid conclusions
Physical Demands
Physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand, walk, reach, and drive using legs, arms, and hands. Vision requirements include close vision, far-range vision, and the ability to focus. Hearing requirements include the ability to hear a normal conversation in normal ranges and the ability to be in moderate to loud environments for extended periods of time.
Other physical requirements specific to this job:
Occasionally required to lift/carry and push/pull up to 50 lbs
Occasionally required to climb stairs, bend or stoop, kneel or crouch
Other Requirements
Must have reliable transportation
Must possess a valid state driver’s license and valid vehicle insurance
Must be able to drive a 15-passenger van
Must be able to drive on the highway for long distances (2 hours+)
Must submit to and pass a pre-employment drug test and periodic drug tests during employment
Must be able to pass all background screens
Must be proficient in Quickbooks
Education, Training, and Experience
Bachelor’s Degree Preferred
One or more years of experience working in anti-trafficking or trauma-care preferred
Must complete Elijah Rising’s Basic Training and Restorative Care Orientation
Must complete all Elijah Rising’s Trauma Trainings pre-service and in-service
Title: Administrative Support
Company: Vision Centric Inc.
Location: San Diego, CA
