Overview
Administrative Support Assistant III Jobs in Tucson, AZ at University of Arizona
Full Job Description
Posting Number
req19107
Department
Neuroscience
Department Website Link
https://neurosci.arizona.edu
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
The Department of Neuroscience seeks to hire an Administrative Support Assistant to join our administrative and business team. The successful candidate will be responsible for administrative support, travel coordination, calendaring, and event planning. Strong organizational skills, excellent verbal and written communications and the ability to perform in a fast-changing environment are expected. We are seeking someone with initiative, resourcefulness, sound judgment, and ability to distinguish priorities and work independently or in a group with minimal supervision.
Candidates must be proficient with the Microsoft Office Suite. We will train a qualified candidate to work with Zoom, and with University financial transaction and database management systems.
Please note: This position will be performed in-person at the University of Arizona Main Campus, Monday-Friday during regular University business hours.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Manages calendars, provides administrative support for the administrative operations manager, department head, and senior faculty.
Facilitates on-boarding/orientation of new employees, including issuing keys & setting up required training.
Event planning and coordination of department events, including seminars, business meetings, conferences, and workshops to include but not limited to arranging logistics, hotel accommodations, university, conference/banquet rooms, catering, coordination of speaker presentations, agendas and minutes, itineraries, lodging and travel arrangements, create/distribute notices.
Coordinates business travel activity and completes necessary transactions for faculty, research staff, graduate students, and administrators (travel authorizations, travel advance, and reimbursement reports).
Supports the faculty annual review process as well as the promotion & tenure cycle and dossier review and submission. Serves as the UA Faculty Portfolio system lead. Coordinates with College Faculty Affairs team.
Updates the department web site, creating and updating content to keep the web site relevant & accurate. Maintains and manages departmental listservs.
Knowledge, Skills & Abilities
Proficiency with Microsoft Office Suite particularly Word, Excel & PowerPoint
Proficiency with Zoom
Understanding of UA Faculty Portfolio (formerly UAVitae)
Understanding of UA Travel & Reimbursement policies
Minimum Qualifications
High school diploma or equivalent, or equivalent learning attained through experience required.
Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
Experience with the Microsoft Office Suite particularly Outlook, Calendar, Word & PowerPoint.
FLSA
Non-Exempt
Full Time/Part Time
Full Tim…
Title: Administrative Support Assistant III
Company: University of Arizona
Location: Tucson, AZ
Category:
