Overview
Administrative Support Specialist Jobs in Washington, DC at West 4th Strategy
To be considered for this position you must complete the online application on the City of Oshkosh website located at www.oshkoshwi.gov.
The City of Oshkosh is seeking two dedicated and organized Office Assistants to join our Fire Department. This position plays a critical role in supporting the Battalion and Division Chiefs, contributing to the efficient operation of the department through various clerical and administrative tasks.
Key Responsibilities:
Administrative Assistance (50%): Provide administrative support to Battalion and Division Chiefs, including scheduling appointments, managing calendars, and maintaining filing systems. Compile data, run reports, process mail, and support departmental meetings and activities.
Customer and Personnel Support (25%): Assist customers and city personnel via phone, in person, and electronically; manage inquiries, complaints, and social media interactions, ensuring efficient information routing and record maintenance.
Office Software Applications (25%): Use office software for document preparation and file management; prepare and proofread agendas, minutes, and correspondence, and operate office equipment as needed.
Other Duties: Execute additional tasks as assigned to support department operations.
Education and Experience:
High school diploma or equivalent; specialized coursework in office practices.
Minimum two years of increasingly responsible related experience.
Skills and Abilities:
Proficient in Excel, Word, and Outlook.
Excellent communication skills, both written and verbal.
Exceptional customer service with a professional demeanor.
Skilled in multitasking, problem-solving, and time management.
Able to work independently and in a team.
Knowledgeable in confidentiality, record-keeping, and reporting.
Basic understanding of payroll, math, purchasing, accounting, and budgeting.
Why Join Us?
Working with the City of Oshkosh’s Fire Department offers an opportunity to make a real impact in public safety services while developing valuable skills in a dynamic environment. Be part of a team dedicated to community safety and excellence.
How to Apply:
Interested candidates should submit their application, including a resume and cover letter, via our website: https://www.oshkoshwi.gov/Default.aspx.
The City of Oshkosh is an equal opportunity employer committed to diversity in the workforce.
Job Type: Full-time
Pay: $22.28 – $25.46 per hour
Expected hours: No less than 37.5 per week
Benefits:
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
Day shift
Monday to Friday
No nights
No weekends
People with a criminal record are encouraged to apply
Education:
High school or equivalent (Required)
Experience:
increasingly responsible related: 2 years (Required)
Work Location: In person
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Title: Administrative Support Specialist
Company: West 4th Strategy
Location: Washington, DC
