Overview
Bilingual Executive Assistant Jobs in Ottawa, Ontario, Canada at Altis Recruitment
Altis Recruitment is seeking a highly organized and experienced Bilingual Executive Assistant to support our client, a Crown corporation, in providing dedicated assistance to the Director within a
dynamic
,
purpose-driven
environment. This key role is essential to ensuring the smooth operation of the Director’s office and plays a vital part in advancing strategic initiatives focused on
community engagement
, collection development, and
collaborative
leadership
.
Acting as a trusted administrative partner, the Bilingual Executive Assistant will manage high-level scheduling, internal and external communications, and a broad range of confidential tasks. The successful candidate will play a key role in coordinating acquisition committee processes, preparing board documentation, overseeing meeting logistics, and supporting budgetary functions. A deep commitment to
professionalism
, accuracy, and discretion is essential.
Key Responsibilities
 Manage and coordinate the administrative operations of the Director’s office, ensuring efficiency and responsiveness Organize and support various committees, including meeting logistics and documentation Prepare, review, and manage high-level correspondence, reports, proposals, and briefing materials Draft and format documents for board meetings and the organization’s annual report Plan and coordinate complex travel itineraries, schedules, and meetings Maintain organized and
up-to-date
filing and records systems Provide support for budget tracking, reconciliation, and financial documentation Create engaging and polished presentations using Microsoft Office tools Serve as the point of contact for internal and external stakeholders on behalf of the Director Record meeting minutes and ensure appropriate follow-up on action items  Qualifications & Requirements
Experience:
Minimum of 7 years of progressive experience in executive-level administrative support Previous experience in a museum, cultural institution, or government environment considered a strong asset Familiarity with federal Crown corporations is an asset
Proven track record
in preparing professional presentations, reports, and official communications Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro  Skills & Abilities:  Bilingual (English and French) with excellent written and verbal
communication skills
in both languages Outstanding organizational skills and
attention to detail
Ability to work independently, prioritize tasks effectively, and thrive under pressure in a
fast-paced environment
Sound judgment, discretion, and ability to handle sensitive information with confidentiality Strong interpersonal skills and ability to build
collaborative
working relationships Proactive, resourceful, and
results-driven
mindset Comfortable navigating complex administrative processes and meeting tight deadlines
Education:
Diploma in secretarial, business administration, or a related field or an equivalent combination of
education
, training, and experience
Title: Bilingual Executive Assistant
Company: Altis Recruitment
Location: Ottawa, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management), Business (Office Administrator/ Coordinator, Business Administration, Administrative Management)
