Overview
Branch Admin Coordinator – Tarver Branch Jobs in Phoenix, AZ at Boys & Girls Clubs Of The Valley
Executive Assistant, Office of University Counsel
Office of University Counsel – Pennsylvania-Pittsburgh – (25002868)
The Executive Assistant serves as the primary support to the Senior Vice Chancellor and Chief Legal Officer (SVC-CLO) and the Assistant Vice Chancellor for Policy Development and Management (AVC/PDM), acts as liaison with Executive Assistants in other units, and ensures confidentiality of high-level, sensitive information. Under the supervision of the SVC-CLO, the Executive Assistant manages office workflow and assists with administrative goals and priorities for the areas reporting to the SVC-CLO.
The successful candidate must be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as have a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to manage multiple assignments and work with people across the University simultaneously. In addition, successful candidates must have excellent written and verbal communication and possess the ability to communicate effectively with a variety of constituent groups such as senior leaders, peers, Board of Trustee Members and outside counsel.
Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
Essential Functions
Serves as the primary support to SVC-CLO and the AVC/PDM, providing legal secretarial support and performing administrative tasks, to include preparing material for executives’ signature and distribution as needed.
Prepares a wide variety of documents under supervision, including a variety of reports, presentations, speech scripts, letters, and other correspondences.
Manages executives’ calendar, acting as the executives’ representative and principal liaison for scheduling matters, including with internal and external stakeholders, employees, executives, trustees, faculty, students, donors, alumni, and the public.
The duties outlined are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.
Physical Effort
Duties are primarily sedentary. Must be able to use a computer at a desk or similar workstation, and travel to on-campus meetings as needed.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category
Full-time regular
Job Classification
Staff.Executive Assistant
Job Family
Administrative Support
Job Sub-Family
Clerical
Campus
Pittsburgh
Minimum Education Level Required
Bachelor’s Degree
Minimum Years of Experience Required
No experience required
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
Monday – Friday 8:30 a.m. – 5:00 p.m.
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Cover Letter
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Title: Branch Admin Coordinator – Tarver Branch
Company: Boys & Girls Clubs Of The Valley
Location: Phoenix, AZ
