Chief Liaison Officer & Company Secretary

Overview

Chief Liaison Officer & Company Secretary Jobs in Milnerton, South Africa at Limpopo Personnel

• Minimum of 5 years relevant working experience
• Proven experience in high-level stakeholder liaison with external and internal partners
• Advanced Excel skills are a prerequisite, for example Forecasting and Prediction, Pivot Tables, VBA and Macros

Knowledge, Skills and Attributes

• Candidates should demonstrate a well-rounded skill set encompassing analytical abilities, logical and critical thinking, effective communication, interpersonal skills, and the ability to engage with stakeholders at a high level.
• Practical and strong oral and written communications skills with the instinctive ability to exercise sound judgement.
• Strong corporate governance, statutory compliance with high attention to detail
• Excellent executive, board, and stakeholder liaison skills with professional written and verbal communication
• Highly organized with strong judgement, able to manage complex priorities for the Managing Director and Board
• Advanced analytical, reporting, and operational coordination skills to support informed decision-making
• High integrity, discretion, and trustworthiness with the ability to operate confidently in an executive environment

Responsibilities Executive Team Optimization

• Complete various administrative tasks to optimize the MD’s ability to lead the company effectively, such as assisting with special projects, designing and producing complex documents, reports and presentations.
• Act as the key liaison between the MD and Senior Management to ensure the completion of projects by assigning work on behalf of the MD to the assigned senior managers.
• Provide sophisticated calendar management, including making judgements and recommendations to ensure smooth day-to-day engagements.
• Provide both “gatekeeper” and “gateway” roles, thus acting as a bridge for smooth communication between the MD and members of the senior management team and employees.
• Act as a liaison to the Board of Directors with logistical support, written materials, and adherence to compliance with applicable regulations regarding Board matters.
• Oversee internal event management, including staff meetings and departmental activities for corporate culture fostering.
• Plan, schedule, and coordinate all production, operations, management, and directors’ meetings, including calendar management, venue bookings, logistics, and attendee coordination.
• Prepare and distribute agendas, minutes, presentations, board packs, and supporting documentation. Prepare management‑level presentations, reports, and executive summaries for internal and external stakeholders.

Optimize Operational Efficiencies

• Provide high-level administrative support on market-related pricing, such as price analysis and reporting, procurement and sales support and ensuring transparency on margins.
• Identify and develop reporting systems where necessary and train relevant employees to update and analyze reports.

Stakeholder Liaison

• Oversee internal processes to maintain the highest standards of hospitality for stakeholders and create a welcoming environment for guests that resembles professional etiquette.
• Maintain high level stakeholder relationships through database management, correspondence, and corporate gifting initiatives in alignment with professional protocols.
• Monitor customer or business partner enquiries and complaints to ensure they are resolved in a professional manner.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the organization’s operation

Company Secretarial Responsibilities

• Maintain accurate shareholder records and facilitate dividend declarations and payments.
• Assist with FICA‑related applications and compliance requirements.
• Coordinate the Annual General Meeting, including shareholder communication, special resolutions, voting processes, and post meeting documentation.
• Compile, maintain, and update beneficial ownership registers for the company and related trusts.
• Manage annual statutory submissions, including CIPC annual returns and related compliance filings.

Donations and Corporate Social Responsibility

Title: Chief Liaison Officer & Company Secretary

Company: Limpopo Personnel

Location: Milnerton, South Africa

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