Overview
Clerical Assistant 2 Jobs in Dale, Berks, PA at Commonwealth of PA
Executive Service
EXECUTIVE ADMINISTRATIVE ASSISTANT 1
Department of Finance and Administration
Nashville, TN
Salary: $68,000 Pay for Performance Eligible
Closing Date: 04/15/2024
Who we are and what we do:
As state governments internal consulting office, Customer Focused Government (CFG) drives enterprise-wide innovation and operational efficiency to benefit Tennesseans. CFG works with state agencies on a wide variety of strategy development and business optimization initiatives. To learn more about the CFG office, team, and work, visit tn.gov/cfg.
How you make a difference in this role:
CFG is seeking an experienced Executive Administrative Assistant to support the Director and Deputy Director of CFG in the day-to-day management of office operations and functions.
Key Responsibilities:
Maintain calendars and schedule appointments. Must be able to work under tight deadlines and respond to high-pressure situations.
Oversee planning logistics of meetings, conferences, video conferences, and other gatherings by booking conference rooms, planning the audio/visual equipment needs, preparing meeting materials, coordinating parking, confirming attendance, anticipating meeting needs, etc.
Handle internal and external communications with professionalism and efficiency, including, but not limited to, drafting emails, presentations, and various documents on behalf of the Director and Deputy Director.
Prepare and edit documents, such as travel authorizations, expense reports, and memos.
Ensure team members report time (regular time, leave requests, etc.) accurately and timely. Review timesheets for accuracy and resolve discrepancies.
Develop and foster stakeholder relationships in a professional manner with department leadership and executive administrative assistants.
Coordinate on-boarding and off-boarding paperwork and logistics.
Maintain the CFG Suite in the William R. Snodgrass Tennessee Tower by ordering supplies and inputting IT and/or facilities work order tickets.
Minimum Qualifications:
Bachelors degree preferred.
2 to 3 years of experience supporting senior and/or executive management preferred.
Demonstrated skills in problem solving and the ability to obtain results and multitask in a fast-moving environment with different functional areas.
Self-starter who is results oriented with a strong sense of urgency around tangible accomplishments.
Exceptional interpersonal and communications skills with the ability to establish rapport and build effective relationships across functions, departments, and all levels of management.
Proven ability to prioritize objectives and effectively manage multiple projects.
Proficient at working in a collaborative team environment with responsibilities that change with each project. Comfortable with ambiguous assignments and evolving situations.
Ability to lead groups of both managed and non-managed staff and to present information to internal staff and external stakeholders in terms that facilitate understanding and necessary actions.
Core competencies include:
time management, confidentiality, organization, flexibility, detail-oriented, verbal and written communication, relationship building, and highly collaborative.
Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the States policy to provide an environment free of discrimination and harassment of an individual because of that persons race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veterans status or any other category protected by state and/or federal civil rights laws.
Title: Clerical Assistant 2
Company: Commonwealth of PA
Location: Dale, Berks, PA
