Overview
DATA CONTROL CLERK III Jobs in Concord, NH at The State of New Hampshire
Job Posting: Administrative Assistant
Location: Long Island
A dynamic and renowned architectural firm is seeking an enthusiastic and organized Administrative Assistant to join our team. As an integral part of our firm, you will play a pivotal role in ensuring the smooth operation of our office and supporting our Principal in various administrative tasks. If you are a proactive and detail-oriented individual with excellent communication skills, we invite you to apply and become a vital member of our team.
Responsibilities:
Greet clients, vendors, and guests with a warm and professional demeanor, creating a positive first impression of our firm.
Answer incoming calls courteously and direct them to the appropriate person or department.
Facilitate outgoing calls for our Principal as required, maintaining effective communication channels.
Prepare and organize job proposals, ensuring accuracy and adherence to company guidelines.
Assign job numbers accurately to maintain a streamlined project tracking process.
Arrange travel itineraries and accommodations for our Principal, ensuring efficient and comfortable travel arrangements.
Coordinate Lunch & Learn presentations for our staff, managing schedules and logistics effectively.
Manage office supply inventory and place orders as needed to maintain a well-equipped workplace.
Compile and maintain a monthly project list to assist in tracking ongoing and upcoming projects.
Prepare a daily list of Principal’s meetings and work with the driver to coordinate the schedule seamlessly.
Monitor and manage petty cash, including monthly reconciliation and record-keeping.
Support the Controller in billing-related tasks, ensuring accurate and timely processing.
Assist in coordinating the Principal’s schedule, including making dinner reservations as necessary.
Assemble project portfolios and provide assistance to the marketing staff when required.
Take charge of new employee onboarding procedures to ensure a smooth integration into the team.
Maintain an updated office contact database for efficient communication management.
Manage the marketing contact database to support marketing initiatives and outreach.
Keep track of and update the professional credentials of both the Principal and staff.
Monitor and manage printing usage to optimize resources and reduce waste.
Qualifications:
High school diploma or equivalent; additional relevant education is a plus.
Previous administrative or office management experience is preferred.
Exceptional organizational skills with strong attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Strong interpersonal skills and a welcoming attitude.
Demonstrated problem-solving abilities and proactive thinking.
Experience in maintaining databases is advantageous.
Familiarity with billing procedures and financial reconciliation is a plus.
Tech-savvy and adaptable to new software and tools.
Application Instructions:
If you are a motivated and dependable individual who thrives in a collaborative environment, we encourage you to apply by sending your resume and a cover letter detailing your relevant experience to [email address]. Please include “Administrative Assistant Application” in the subject line. We look forward to reviewing your application and potentially welcoming you to join our team.
Job Type: Full-time
Pay: $50,000.00 – $55,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
Administrative Assistant: 1 year (Required)
Ability to Relocate:
Greenvale, NY: Relocate before starting work (Required)
Work Location: In person
Title: DATA CONTROL CLERK III
Company: The State of New Hampshire
Location: Concord, NH
