Overview
Executive Assistant Jobs in Bengaluru, Karnataka, India at illumine
Title: Executive Assistant
Company: illumine
Location: Bengaluru, Karnataka, India
Executive Assistant
Location: Bengaluru (Hybrid) or Remote (India)
Type: Full‑time
About Illumine
Illumine is a fast‑growing SaaS startup revolutionizing childcare management. Our all‑in‑one platform brings together parent‑teacher communication, attendance tracking, billing, analytics, and AI‑driven activity feeds. We move fast, stay scrappy, and pour our hearts into building tools that truly help schools—and the families they serve.
Role Overview
We’re looking for a proactive, detail‑obsessed Executive Assistant to keep our leadership team—and especially our founder/CTO—on track, organized, and focused on the big picture. You’ll be the gatekeeper for calendars, the architect of seamless travel logistics, and the driving force behind clear, timely communication.
What You’ll Do
Calendar & Travel Management
Own and optimize busy calendars: schedule meetings, block focus time, and manage time‑zone juggling.
Coordinate domestic and international travel: detailed itineraries, visa support, and ground logistics.
Communication & Correspondence
Triage executive inboxes: flag priority messages, draft replies, and escalate as needed.
Prepare and proofread presentations, decks, and reports for leadership.
Meeting & Project Support
Plan and run executive‑level meetings: set agendas, take clear notes, and track action items to closure.
Liaise with teams across Engineering, Product, Marketing, and Finance to pull together materials and updates.
Admin & Operations
Manage expense reports and ensure timely reimbursements.
Maintain vendor relationships for office services, equipment, and external consultants.
Drive ad‑hoc projects: event planning, research requests, and special initiatives.
Confidentiality & Discretion
Handle sensitive information with the utmost professionalism and discretion.
Serve as a trusted partner who anticipates needs before they arise.
What You’ll Bring
3+ years of Executive Assistant or similar experience supporting C‑level leaders, ideally in a high‑growth tech or startup environment.
Exceptional organizational skills and a knack for juggling multiple priorities without dropping the ball.
Strong written and verbal communication—perfect grammar, keen attention to tone.
Tech‑savvy: comfortable with G Suite (Calendar, Docs, Slides), Slack, Zoom, and basic project‑management tools (Asana, Trello).
A “roll‑up‑your‑sleeves” attitude: you see a problem and you fix it.
Nice‑to‑Haves
Previous experience in SaaS, edtech, or childcare industries.
Fluency in English plus any additional language.
Familiarity with basic bookkeeping or finance‑tool workflows.
Why You’ll Love Working Here
High Impact: Your support directly enables our leadership to move faster and think bigger.
Growth & Learning: We invest in your development— courses, conferences, and stretch projects.
Culture & Perks: Flexible hours, remote‑friendly, monthly team gatherings, and a “no jerks” policy.
Competitive Package: Market‑leading salary, performance bonus, and benefits designed to fit your life.
How to Apply
Send your resume and a quick note about why you’d be the perfect partner to our leadership team to [email protected] with the subject line:
“Executive Assistant Application – [Your Name]”
We can’t wait to meet you!
