Overview
Executive Assistant Jobs in Oklahoma City, OK at CFS Brands LLC
Full Job Description
CFS Brands is seeking to hire an Executive Assistant reporting to the Administrative Services Manager for the corporate offices located in Oklahoma City. This position will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling and preparing for meetings. This position is also responsible for all reception duties of the organization.
KEY RESULT AREAS:
Maintains calendars, arranges meetings, makes travel arrangements, and interfaces with internal and external high-level customers, adjusting commitments to maximize leader’s time efficiency.
Plans, coordinates, and ensures the executive schedules are followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to executive’s time.
Plans multi-layered meetings, coordinates travel, composes correspondence and transcribes voicemails.
Processes invoices and travel and entertainment expense claims for team members. Ensures all policies are followed and items are processed within provided guidelines. Acts as a subject matter expert for policies and procedures.
Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive and those that come to the front desk, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressure.
May help plan company events, meetings, and employee team building activities or special projects.
Assists Administrative Services Manager with special events for the Executive Leadership Team.
Serves as subject matter expert for travel software and FedEx.
Acts as primary liaison for multiple organizational vendor relationships.
Tracks and orders office, janitorial, and breakroom supplies.
Works cohesively with Administrative Services team members to ensure organizational and Executive Leadership Team members’ needs are consistently met.
Is adaptable and flexible to perform related duties as directed.
EDUCATION / EXPERIENCE
Bachelor’s Degree in business administration preferred
3+ years of experience supporting mid to senior level leadership
QUALIFICATIONS REQUIRED
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Heavy Outlook calendar management
Keen understanding of the travel industry to facilitate fluid trip management
Excellent written and verbal communication skills
Able to concentrate on multiple problems/tasks at once
Excellent time management and prioritization skills
Very flexible and have project coordination experience, sufficient to work independently and execute projects with minimal supervision
TRAVEL REQUIRED
Up to 10% travel, in support of corporate initiatives
CFS Brands:
Located in Oklahoma City, Oklahoma, CFS Brands is a market-leading designer, manufacturer, and distributor of commercial foodservice, healthcare, and industrial janitorial and sanitation products. The company supports stable and growing …
Title: Executive Assistant
Company: CFS Brands LLC
Location: Oklahoma City, OK
Category:
