Overview
Executive Assistant Jobs in Seattle, WA at Woodburn Company
Full Job Description
Woodburn Company Profile
Woodburn is a leader in enterprise IT services, specializing in cloud print solutions and managed client IT services throughout the State of Washington. Our clients include large regional, government, and healthcare organizations. Woodburn’s services include cloud computing, enterprise software systems, professional services, managed device services, and office equipment services. Founded in 1957, Woodburn is experiencing the rapid growth of a startup in the shoes of an experienced successful business. If you like to build, scale, and innovate in technology – Come show us who you are!
Summary:
This Executive Assistant will provide outstanding administrative support to the President of Woodburn. The ideal candidate is highly organized, confidential, is proactive and results oriented and is committed to delivering excellent customer service every day. This role requires a deep understanding of accommodating executives in a technology service-oriented role and finding value in facilitating their efficiency and efficacy. The successful candidate demonstrates meticulous organization and accuracy in the management of a high volume of details. Experience exhibiting appropriate judgment and situational awareness with a bias for action is critical to success. A self-starter who can anticipate the needs of the executive they support with the knowledge of when to make proactive, informed decisions without requiring direction is a must.
Job Duties and Responsibilities:
· Responsible for supporting calendar management for President; Proactively schedule, prepare for, coordinate, and communicate meetings and events.
· Responsible for supporting in bound and out bound client communications for President; Manage email, written letters, phone and voice message, and other communication tools.
· Will involve some personal communication and coordination.
· Keep and distribute notes to proper parties from President’s meetings.
· Operate proactively, anticipate needs and resolve barriers to executive’s success by taking the appropriate level of action and/or communication necessary
· Assist in planning dynamic activities (meetings, presentations, events etc.) across multiple teams using creative formats (including virtual events)
· Triage and cascade relevant, actionable information to and from leadership, maintaining high levels of confidentiality where applicable
· Facilitate internal communication
· Help build company culture by supporting HR in the organization of events to support employee engagement
· Set up and regularly review operating practices and procedures; determine whether improvements can be made and work with management to implement changes as appropriate
· Organize and arrange travel
· Document all expenses; submit for reimbursement in a timely manner
· Actively drive special projects as assigned
· Attend weekly staff meetings to maintain an awareness of team priorities; track and prompt action related to the adherence of deadlines and deliverables
· Exercise professionalism interacting with team members, keeping objectivity in tact; exhibit a willingness to help and maintain an approachable, personable and calm demeanor
· Other duties as assigned
Skills & Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, ski…
Title: Executive Assistant
Company: Woodburn Company
Location: Seattle, WA
Category:
