Overview
Executive Assistant Jobs in Boston, MA at Aster Talent
Title: Executive Assistant
Company: Aster Talent
Location: Boston, MA
Job Title: Executive Assistant
Location: Hybrid – Boston, MA
Compensation: $100,000 – $110,000 base salary, plus annual performance-based bonus
About Us:
Our client is a fast-paced, client-focused financial services firm committed to delivering exceptional results with integrity and precision. We are currently seeking a highly experienced and detail-oriented Executive Assistant to support their team and support Director-level staff and their teams. This is an excellent opportunity to join a collaborative environment where your organizational skills and proactive mindset will have a direct impact.
Position Overview:
We are looking for an Executive Assistant with 7+ years of relevant experience to provide high-level administrative support to Director-level leaders and their broader teams. The ideal candidate thrives in a team-oriented environment and has demonstrated success managing complex calendars, coordinating travel, processing expenses, and handling communication from a shared inbox. Experience in the financial sector is a plus.
Key Responsibilities:
Manage and triage a shared inbox, responding to and flagging priority messages in a timely and professional manner
Provide comprehensive calendar management for multiple Director-level staff, including scheduling meetings across time zones, resolving conflicts, and ensuring optimal time use
Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and ground transportation
Prepare and submit expense reports in compliance with company policies and timelines
Serve as a liaison between directors, their teams, and internal/external stakeholders
Handle sensitive and confidential information with discretion and professionalism
Collaborate with other Executive Assistants to ensure seamless support across the broader organization
Qualifications:
Minimum 7 years of experience as an Executive Assistant, preferably supporting Director-level or senior leadership
Prior experience working from a shared inbox is highly desirable
Strong organizational and time-management skills with the ability to prioritize and multitask effectively
Exceptional communication skills, both written and verbal
Proficient in Microsoft Office Suite and tools such as Outlook, Excel, and expense platforms (e.g., Concur, Expensify)
Demonstrated ability to work well in a team-oriented environment
High degree of professionalism, discretion, and reliability
What We Offer:
Competitive compensation: $100,000 – $110,000 base salary, plus annual bonus
Hybrid work schedule in Boston (in-office presence required several days per week)
Supportive and collaborative team culture
Opportunity to work with top-tier financial professionals
Career development and growth potential
