Overview
Executive Assistant Jobs in Madison, WI at Quarra Stone Company
Full Job Description
Quarra Stone Company is seeking anExecutive Assistantfor ourPresident and founder! If you love architecture, art, and design this is a great opportunity for you! You will have the opportunity to learn more about stone, digital fabrication, architecture, design, and art, which could lead to growth opportunities within the company.
Quarra Stone is a renowned leader in the stone fabrication industry. We are known for our craftmanship and ability to execute intricate pieces. We have provided exceptional stonework for a diverse range of projects, spanning from college campuses, the iconic U.S. Capitol, and world-renowned museums.
With our continuous growth, we will be relocating to a brand new facility in Sun Prairie this summer. With doubled production capacity, we aim to meet increasing client demands and deliver even greater value and service. We are committed to creating a dynamic and inclusive work environment that attracts top talent and fosters innovation for long-term success.
Job Summary:The Executive Assistant plays a pivotal role in supporting the President in their day-to-day activities and ensuring seamless communication internally and externally. provides comprehensive administrative support to the President. This position will play a pivotal role in ensuring the efficiency of the President’s daily activities and contributing to the smooth operation of our organization.
Key Job Responsibilities:
Calendar and Schedule Management:
Coordinate and manage the President’s schedule including meetings, appointments, and travel arrangements.
Anticipate and prioritize the President’s commitments to ensure optimal time management.
Travel Coordination:
Arrange domestic and international travel including flights, accommodations, and transportation.
Prepare detailed travel plans and itineraries, ensuring cost-effectiveness.
Meeting Coordination/Event Planning:
Organize and coordinate internal and external meetings including preparing agendas, collating materials, and ensuring all logistics are in place.
Assist in the planning and execution of events hosted or attended by the President.
Attending meetings and events as required.
Take notes and develop minutes from meetings as requested.
Communications & Correspondence:
Serve as the primary point of contact between the president and internal and external stakeholders.
Draft and edit correspondence, emails, and other communications on behalf of the President.
Handle incoming communications (email and phone), filter and prioritize messages, and respond or escalate as needed.
Client Interaction:
Act as a primary point of contact for clients, demonstrating exceptional communication skills and professionalism.
Facilitate client meetings, both in-person and virtual, and ensure a positive experience for clients interacting with the President.
Transport clients to and from the airport and other accommodations as required.
Information/Data Management:
Manage and organize confidential information, ensuring that sensitive materials are handled with discretion.
Research and compile data as needed for client meetings and presentations.
Maintain organized electronic and physical filing systems for easy document retrieval.
Other:
Run personal and business errands for the president as required.
Coordinate lunch daily for the president.
Other duties as assigned.
Requirements:
Bachelor’s degree in business a…
Title: Executive Assistant
Company: Quarra Stone Company
Location: Madison, WI
Category:
