Overview
Executive Assistant Jobs in Greenwich, CT at C-SUITE ASSISTANTS
Title: Executive Assistant
Company: C-SUITE ASSISTANTS
Location: Greenwich, CT
Executive Assistant to the Chairman and CEO, Real Estate Capital Investment Firm, White Plains, NY and Greenwich CT
The Chairman and CEO of a well- established real estate capital investment firm is looking for a “right hand” Executive Assistant to manage all things administrative. The role is to support 2 executives one that has a home office in Greenwich and the other in their office in White Plains that they own and is very well appointed and also has a gym. The Executive Assistant will be working first in the home office of the Chairman in Greenwich for a few hours until heading to the White Plains location. The ideal candidate has at least 10 years of experience supporting C-Suite executives, preferably in real estate, including property management, investments or the law. The firm also has an extensive art collection that will need to be managed and maintained. Having a notary license for Connecticut is also a PLUS.
About the Job:
¨ Support the Chairman and CEO as a “right hand” with all day-to-day matters including managing their calendars, personal and professional
¨ Prioritize emails and craft responses on their behalf
¨ Manage domestic/international travel arrangements
¨ Manage and maintain payroll, vendor and personnel files; QuickBooks a PLUS
¨ Provide needed support for brokers and property managers
¨ Assist in elements of property management; arrange showings of space, coordinate building access with contractors
¨ Manage and update database files on art collection
¨ Interact with lawyers and accountants
¨ Plan events, dinners personal and professional
¨ Expense reporting
¨ Ad hoc projects
¨ Some personal work
¨Salary, Discretionary Bonus, Comprehensive Health Benefits
About You:
¨ A minimum of 10 years of experience as an Executive Assistant supporting a high level c-suite executive, preferably in the real estate, finance or legal field
¨ Bachelor’s Degree; Licensed notary a PLUS
¨ Very detail oriented and organized and pro-active to anticipate needs intervention
¨ High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
¨ Excellent Microsoft Office Suite skills; QuickBooks a big PLUS
¨ Excellent written and verbal communication skills
¨ You are mature and professional with an outgoing engaging personality
