Overview
Executive Assistant Jobs in Atlanta – Georgia – USA at Brasfield & Gorrie, LLC
Responsibilities:
Brasfield & Gorrie, a recognized leader in the construction industry, has an
exciting
opportunity available for an Executive Assistant to support our Human Resources department.
Responsibilities
and Essential
Duties
include the following (other duties may be assigned):
Provide daily administrative assistance to Chief Human Resources Officer and other Human Resources department leaders
Fully integrate with leaders and HR functions to assist in meetings, meeting notes and overall organization
Be proactive in assisting team members in ways to help their daily activities
Assist team members in keeping up with project specific planning and documentation
Provide assistance to employees from other departments regarding Human Resources responsibilities
Prepare monthly expense reports for
leadership
team in Brasfield and Gorrie’s Concur software platform
Make travel arrangements for business trips and conferences – airline, rental car, overnight accommodations, dinner reservations, etc.
Manage and maintain Outlook calendars, schedules, appointments, contacts, etc.
Schedule meetings, reserve conference rooms/meeting locations, and set up room when necessary
Organize, maintain, and prepare initial drafts of HR reports for executive team and other departments
Run and format reports for HR
leadership
Anticipate and prepare items for meeting agendas
Provide assistance with department budgeting process
Coordinate and complete administrative portions of department initiatives, such as Decades of Service
recognition
program and monthly department meetings
Provide Administrative assistance with special projects, such as open enrollment, Town Halls, employee handbook updates
Track and send emails to hiring managers prior to new hires onboarding
Code and submit HR invoices
Additional administrative duties as assigned
Education
– Skills – Knowledge – Qualifications &
Experience:
Bachelor’s degree or equivalent work experience preferred
Minimum of 5 years of administrative experience
Proficiency in Microsoft Office Suite including PowerPoint and Prezi presentation software
Salesforce and Smartsheet software experience preferred
Willingness to
learn new technology
Excellent verbal and written
communication skills
Good organizational and time management skills
Trustworthy and professional
Exercise good judgment and discernment
Team player and customer-service oriented mindset, both to HR teammates and other internal clients
Ability to
handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions
Ability to
handle multiple projects simultaneously and meet deadlines
Ability to
maintain composure during demanding circumstance
Strong
attention to detail
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations ma…
Title: Executive Assistant
Company: Brasfield & Gorrie, LLC
Location: Atlanta – Georgia – USA
Category: Administrative/Clerical, HR/Recruitment
