Overview
Executive Assistant Jobs in Quezon City, National Capital Region, Philippines at Manulife
Title: Executive Assistant
Company: Manulife
Location: Quezon City, National Capital Region, Philippines
We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive. Discover how you can grow your career, make impact and drive real change with our Winning Team today.
Working ArrangementHybrid
Job DescriptionThe role reports into the Executive Assistance and Travel Management Lead for Manulife Business Processing Services (“MBPS”). The Executive Assistant is responsible for providing support to Vice President/s (VPs). He/she will be responsible for the effective management of priorities through high quality administration, manages their diary, arrange travel requirements, crafts and organizes visitor itineraries, coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions, and handles the executive’s expense reimbursements.
Role And ResponsibilitiesAccountable to Vice President/s (VPs), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables.
Responsibilities Include The Following
manages the diary of a VP and arrange travel requirements
facilitates departmental travel requirements
crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors
coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions
handles the expense reimbursements
arrange technology desk side support for the executives and their business visitors when required
assist with the planning and implementation of departmental events and activities
help draft and send announcements on behalf of the executive
assist in creating draft presentations if needed
minor admin assistance to the team
acts as back-up to other Executive Assistants
Qualifications
6+ years of relevant experience in an Executive Assistant role
Strong oral/written communication skills required to interact with senior officers and representatives
Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
Highly collaborative and results-oriented
Proficient in making reports and deck/presentations
Advanced Proficiency in MS Outlook
Proficient in MS Office Suite includes Power Point, Excel, Word, One Note
Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills.
Flexible on shift and overtime may be required when business visitors are on site.
About Manulife And John Hancock
Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and …
