Overview
Executive Assistant – AMD Private – London Jobs in London, England, United Kingdom at Goldman Sachs
Title: Executive Assistant – AMD Private – London
Company: Goldman Sachs
Location: London, England, United Kingdom
Job DescriptionWho We Are:The Goldman Sachs Group, Inc. is a leading global financial services firm providing Investment Banking, Asset Management, Securities Trading & Wealth Management services to a substantial and diversified client base that includes corporations, financial institutions, governments and high-net-worth individuals. The firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Bangalore, Hong Kong and other major financial centers around the world.
What We Do (Divisional Overview)Asset Management Division (AMD) provides investment management services and offers investment products across all major asset classes to a diverse set of institutional and individual clients. AMD also offers wealth advisory services, including portfolio management and financial counseling, and brokerage and other transaction services to high-net-worth individuals and families. Critical to the success of AMD is our ability to leverage a global team of talented professionals to define solutions and lead change across the operational infrastructure.
Role & ResponsibilitiesProvide executive support to multiple senior MDs, including:
Full diary management; schedule meetings, receive and accommodate meeting requests, facilitate audio/visual requirements including multiple Zoom IDs and book meeting rooms as required
Awareness of senior manager priorities and workload, adapting level of support accordingly
Travel arrangements; book flights and accommodation, prepare full trip itineraries, arrange/apply for visas, submit pre-trip approvals
Expense management; process travel and expense claims through Concur
Incoming call management and phone coverage when required
Assist with preparation of presentations and/or other documentation for meetings
Completion of weekly timesheets
Provide Administrative Support To The Broader Division, Including
On-floor support for new joiners and transfers into the division; account set up, desk and locker allocation, corporate directory profile update, reporting line update, provision of access to the office space
Org tree maintenance for the division in Role Management System; identity event processing, manager role allocations and general maintenance
Point of contact for visitors; provision access to the office, register their details, book conference rooms and catering, organize materials
Reconciliation of weekly timesheets and time entry adjustments
Space management; maintain desk and locker allocations, monitor capacity and escalate as required, organizational support of divisional moves
Resolution of any IT issues with the helpdesk
Resolution of any on-floor issues with the facilities team
Ad-hoc ordering of occupational health equipment and supplies
Contingent worker population management including onboarding, extension of end dates, assignment updates
Point of contact for any ad-hoc queries, escalating as requiring
Coordination with other global divisional admins to ensure seamless support
General administrative duties such as photocopying, filing, archiving, coordination of couriers, distribution of mail etc.
Skills & Experience Required
Several years of experience as an Executive Assistant, at least 3-5 years
Solid organizational skills – ability to multi-task and prioritize effectively
Strong attention to detail
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team both locally a…
