Overview
Executive Assistant III_COFR Jobs in Broomfield, CO at Intermountain Health
Pay Range:
$37,200.00 – $52,080.00
Position Summary:
State of Colorado
Administrative Assistant I
SALARY
$3,100.00 – $4,340.00 Monthly
LOCATION
Alamosa, CO
JOB TYPE
Full Time
JOB NUMBER
GYA P-10218 Admin I 3.25
DEPARTMENT
Adams State University
OPENING DATE
03/19/2025
CLOSING DATE
3/29/2025 11:59 PM Mountain
FLSA
Determined by Position
TYPE OF ANNOUNCEMENT
This position is open only to Colorado state residents.
PRIMARY PHYSICAL WORK ADDRESS
208 Edgemont Blvd Alamosa, CO 81101
FLSA STATUS
Non-Exempt; position is eligible for overtime compensation.
Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
DEPARTMENT CONTACT INFORMATION
Alicia Harmon 719-587-7990 [email protected]
SALARY NOTE
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
HOW TO APPLY
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Department Information
The Office of Advancement work unit has responsibility and authority of the Office of the Vice President of Advancement, Adams State Foundation & Alumni, Public Relations
and Marketing, as well as community relations and engagement.
The office of Office of Academic Affairs work unit has responsibility and authority on all teaching and learning issues at the undergraduate, graduate, and doctoral levels
and oversees all of the undergraduate, graduate, and doctoral academic programs in all delivery modes. It also provides support and oversight for: Admissions,
Enrollment Management, Registrar’s Office, Financial Aid, and other units supporting the admission and registration of students, delivery of academic programs,
academic support services, and faculty support and development.
This position exists to support the administrative functions in the Office of Advancement and the Office of Academic Affairs.
Description of Job
The Administrative Assistant I will assist both Advancement and Academic Affairs offices with answering phone calls and inquiries, greeting clients,
referring people to the correct offices and people, making appointments, arranging meetings, taking care of room reservations, making travel arrangements,
and other administrative functions as needed.
Office of Advancement – This position is in place to provide first level support for the Vice President of Advancement. This position provides planning support
and assistance for: annual fundraising efforts, alumni events and engagement, and general support for the entire division at the direction of the VP of
Advancement. It also works closely with units across campus to support and advance efforts that promote the university and the success of students.
Office of Academic Affairs – This position is in place to provide first level support for the Program Assistant, Provost, and AVPAA with basic level administrative functions.
Primary Job Duties:
At the direction of the Provost and VP of Advancement: Answer and screening phone calls for transfer calls, take messages, greet customers, filing, making copies, ordering office supplies, verifying information and documents for reports.
Assist Manager of Operations and Annual Giving with annual/bi-annual Phonathon planning and scheduling, including hiring of student workers when appropriate
Help the Foundation/Alumni Office with annual giving planning, scheduling, mailers including working with the print shop on scheduling mailers.
Administrative assistant duties for the VP of Advancement including: calendaring, planning, and scheduling alumni and donor events/visits.
Assist with planning, scheduling and making arrangements for special events, meetings, and social media events at the direction of the Provost and VP of Advancement including:
booking the rooms
scheduling food service
gathering paperwork and Props
scheduling staff involvement or entertainment
directing media requests/bookings to appropriate parties
Scheduling appointments, scheduling rooms on campus for workshops and meetings.
Making travel arrangements.
Composing, formatting, producing, proofing, and copying documents such as offer letters and other correspondence for others’ approval and signatures,
sending notices to students and other standardized correspondence.
File and compile forms submitted to the office.
Collecting and compiling semesterly syllabi and other regularly scheduled submissions.
Provide support to the Acalog Administrator by completing updates to faculty and administrative listings, maintaining repositories for degree plans and maps, Institutional syllabi, and curriculum maps.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
G3A2TX
ADMINISTRATIVE ASSISTANT I
MINIMUM QUALIFICATIONS:
Experience Only: One (1) year of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Preferred Qualifications and Competencies:
Excellent customer service skills.
Excellent verbal and written communication skills.
Experience answering multi-line phones and managing voice mail.
Experience using databases and spreadsheets.
Proficiency with technology, including Microsoft, Excel and Google solutions.
Ability to prioritize and complete tasks.
Strong attention to detail and accuracy in maintaining records
Must be able to work in a team environment.
Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at
[email protected]
within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at
spb.colorado.gov/board-rules
.
Supplemental Information
All correspondence regarding your status in the selection/examination process will be communicated through email.
All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.
This announcement may be used to fill multiple vacancies.
Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tracy Rogers, at [email protected] or call (719)587-7990”
Benefits
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. for detailed information:
www.colorado.gov/pacific/dhr/benefits
Please note that each agency’s contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the “Print” icon.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to
spb.colorado.gov
; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at
spb.colorado.gov
under Rules.
*Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more that 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE= 3 mos credit.)*
Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.
This announcement may be used to fill multiple vacancies.
Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tracy Rogers, at [email protected] or call (719)587-7990”
Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU’s Office of Equal Opportunity, Director Ana Guevara, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU’s sexual misconduct policies, contact information for the Adams State University’s Office of Equal Opportunity & Title IX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at
. These procedures also describe the University’s response to reports and/or complaints of sex discrimination or sexual harassment.
Title: Executive Assistant III_COFR
Company: Intermountain Health
Location: Broomfield, CO
