Overview
Executive Assistant to Administration Jobs in Cedar City, UT at Southwest Technical College
Full Job Description
Job Summary:
Reports to and works under the direction of the President to ensure the College is represented at its best and is the point of contact for the President’s Office and Vice President of Academics. Events Coordinator and Public Relations specialist for various administrative functions in support of the President, Board of Trustees, Foundation Board, and Vice President of Academics. Serves the College by building valuable relationships with community leaders, industry partners, stakeholders and others while focusing on the guiding principles and goals of the College. Coordinate events and projects with executive staff, marketing, employer services, facilities, Employee Advisory Committee, and facilitate communications in order to plan, carry out, and follow up on such projects. Exercises considerable judgment, tact, creativity and initiative in resolving problems, and exercises frequent independent judgment and action on behalf of the President and the College based on in-depth knowledge of policies and practices. Provides administrative support for the College President and Vice President of Academics including typing, filing, preparation of templates and forms, basic correspondence, and other administrative duties as assigned in a timely manner.
Essential Functions:
Represents the President and Vice President of Academics by welcoming visitors, reviewing correspondence; arranging college lunches, dinners and other corporate functions; answering questions and meeting requests directed to the president and Vice President.
Supports the goals and vision of the College.
Ensures a positive image is promoted both within and outside the College.
Provides administrative support for College President and VP of Academics including but not limited to collection of data for recordkeeping and reporting, accurate entry of data into databases, maintenance of databases and filing systems, development and maintenance of internal and external contacts and information materials.
Maintains President’s and Vice President of Academics calendar of meetings, appointments and events.
From handwritten drafts, copies, information from records and files, or verbal instructions, types or otherwise prepares a variety of letters, memos, forms, reports, narratives, statistical tabulations, or other materials frequently requiring independent action and discretion on problems encountered and then routes appropriately.
Use considerable judgment, poise and discretion in internal and external communications.
Arranges and attends meetings, conferences, seminars, and other gatherings possibly to take notes or furnish information. Will be asked to prepare agendas/materials, contact invitees, arrange for room and refreshments, take minutes, and ensure that all information is recorded and disseminated as required.
Act as liaison with outside agencies including high-level staff such as: Governor, legislators, USHE Administrative and Executive staff, school districts, county commission and city officials.
Specific Responsibilities:
Compiles information for the College and Foundation Board of Directors packets, prepares agendas/materials, arranges for Board meetings, contacts invitees, arranges for room and refreshments, and takes Board meeting minutes.
Coordinates catering for special meetings and events.
Makes travel arrangements for the President and Vice President…
Title: Executive Assistant to Administration
Company: Southwest Technical College
Location: Cedar City, UT
Category:
