Overview
Operations Specialist/Administration Jobs in Fort Lauderdale – Florida – USA at Informa Markets
Job Description
Report directly to the Senior Vice President of Operations and offer assistance to the President/CEO, Senior Vice President of Finance/CFO, and Operations Directors across all departments.
Assist Director of Operations with permit submissions for events, including Docks, Tents, Restrooms, and Electrical installations for FLIBS, PBIBS, SPBS, and Suncoast. Additionally, collaborate closely with the permit liaison for MIBS.
Document and distribute information regarding after-hours exhibitor gatherings before and during events including invoicing exhibitors as needed.
Coordinate and schedule Operations Meetings while also ensuring the maintenance and regular updating of the Operations Calendar.
In charge of furnishing Certificates of Insurance (COI) for all vendors, cities, landlords, etc., as stipulated by contractual obligations.
Procure office supplies and furniture as required for the main office, in addition to acquiring supplies necessary for boat show events.
Certified notary tasked with notarizing office documents.
Keep copies and records of all signed operational contracts, including contracts signed by other departments related to event operations.
Serve as the primary liaison with thecommunicationradio vendor, facilitating meetings with each internal department to assess radio requirements and ensure proper labeling and management of radio inventory.
Assist the Customer Service department as necessary to guarantee that attendees, vendors, and exhibitors enjoy a positive experience.
Collaborate with departments and coordinate the procurement of employee-branded shirts and hats for events.
Collaborated with the VP of Credentials and Director of Operations to develop personalized event parking plans, including the printing and distribution of parking passes.
Distribute inter-company memos to all employees outlining the “rules of the show,” including information on per diem, parking, hotels, and other relevant details.
Organize and arrange catered meals for staff members during FLIBS, MIBS, and PBIBS, including meals outside of regular hours.
Coordinate meetings at the Main Office, which may involve scheduling the IT Department and arranging catering for attendees if necessary.
Tasked with order procurement by the approved process, which includes entering purchase orders, receiving products or services, and ensuring timely follow-up with payments.
Promptly complete American Express “P-Card” expenses, including personal expenses for the SVP of Operations and the Boat Show President.
Available on-site during FLIBS, MIBS, and PBIBS events to assist the Operations Department, and willing to work extended hours if necessary to ensure seamless process flow.
Other duties assigned by senior staff.
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Title: Operations Specialist/Administration
Company: Informa Markets
Location: Fort Lauderdale – Florida – USA
Category: Administrative/Clerical, Management
