Overview
Executive Assistant to the President Jobs in Brimley, MI at Bay Mills Community College
About us
We are a well-established, fast-growing real estate brokerage in Northern California. Our team is passionate about real estate and committed to supporting our agents in delivering top-tier client experiences. We are currently seeking an ideal candidate to fill the position of Associate Services Representative, a dynamic, multi-faceted role that encompasses office administration, marketing support, transaction coordination, and agent services.
In partnership with the Sales Manager and office team, this role plays a key part in creating and maintaining a positive office environment, supporting real estate agents, and ensuring that transactions are managed with care and precision. The right candidate thrives on juggling multiple tasks, enjoys a collaborative work environment, and is driven to support others with a “can-do” attitude.
Key Responsibilities:
Office Administration & Agent Support
Interface with management, sales associates, clients, and vendors
Coordinate and support weekly sales meetings (A/V set-up, food ordering/pick-up, clean-up)
Track and update agent contests or performance boards/slides
Answer phones, monitor general email inboxes, and provide customer service
Maintain a clean, organized, and professional office space
Assist agents in using company tech tools; help schedule or provide training as needed
Marketing & Social Media
Provide marketing support to sales associates, including social media assistance
Coordinate with agents on listing promotions, flyers, signage, and branding materials
Transaction Coordination & File Compliance
Manage real estate transactions from contract to close, keeping all parties informed and on schedule
Ensure files are accurate, compliant, and complete with all required documents
Track deadlines for contingencies, inspections, and escrow
Communicate with agents, clients, escrow/title, lenders, and vendors throughout the transaction process
Upload and maintain transaction files in brokerage systems
Follow up on missing documentation and coordinate timely file completion for broker review
Bonus Structure:
Bonus opportunities available for each successfully closed transaction
Incentives based on transaction volume and timely, compliant file submission
Qualifications:
2–3 years proven experience in a professional office setting (real estate industry a plus)
Friendly, flexible, and professional communication style
Strong organizational and multitasking abilities
Experience with Google Suite, CRM platforms, and cloud-based tools
Comfortable working with and teaching tech tools and systems
Marketing and social media experience is highly preferred
Self-starter who can work independently and as part of a team
Appreciation for agent success and understanding that their success = our success
Transaction coordination experience and/or knowledge of real estate sales processes is a plus
Job Type: Full-time
Pay: $20.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
office: 2 years (Required)
Ability to Commute:
Brentwood, CA 94513 (Required)
Work Location: In person
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Title: Executive Assistant to the President
Company: Bay Mills Community College
Location: Brimley, MI
