Overview
Front Desk Receptionist Jobs in San Juan, PR at Alinea Health & Posture
Senior Administrative Assistant
Internal Medicine – Rheumatology
87939BR
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Administration
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Medical School Campus
Worksite Address
300 Cedar Street
New Haven, CT 06510
Work Model
On-site
Position Focus:
Under the supervision of the Administrative Manager and exercising independent judgment and initiative, provide high level of support to the section of Nephrology. Manage faculty calendars, coordinate travel arrangements, schedule and coordinate meetings and appointments. Provide assistance for Yale New Haven Hospital/Yale Medicine recredentialing paperwork, medical license renewals, DEA renewals, and other licenses. Process financial transactions (expense reports, reimbursements, PO’s etc.) Orders and maintain inventory of office supplies, including computers, business cards, lab coats, etc. Assist faculty in entering and maintaining CVs in the faculty profile system, Beatrix. Coordinate CME conferences and Yale Affiliated Hospital Lectures. Submit facilities requests. Coordinate visiting professor visits and faculty interviews. Provide coverage for other senior administrative assistants within the section. Perform additional functions incidental to office activities as needed.
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Demonstrated skill in written communication, oral communication, and collaboration.
Required Skill/Ability 2:
Demonstrated exceptional customer service skills with various individuals and the ability to show outstanding initiative to provide customer service aspects of the organization. Proven ability to present, at all times, a professional representative of the division.
Required Skill/Ability 3:
Proven ability to work independently and creatively on projects, to work on multiple projects simultaneously, and to maintain the highest standards of output, business practices, good judgment, and discretion.
Required Skill/Ability 4:
Excellent computer skills. Proven ability to learn new database systems and prepare and generate reports on demand as required. Intermediate to advanced proficiency with Zoom, internet navigation and research skills, MS Word, Excel, PowerPoint, Outlook, and Microsoft Project.
Weekend Hours Required?
No
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Title: Front Desk Receptionist
Company: Alinea Health & Posture
Location: San Juan, PR
