Overview
Legal Assistant Jobs in Norfolk, Virginia, USA at Willcox Savage
Willcox Savage, a law firm with approximately 65 attorneys located in Norfolk, Virginia, seeks an experienced Legal Assistant for our transactional (Corporate, Real Estate, Trust and Estates) practices.
Applicants must have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and able to prioritize assignments and work well under pressure.
Applicants should have extensive knowledge and experience with Microsoft Word (preferably advanced formatting skills); and some knowledge of Excel and PowerPoint.
Specific duties include the following:
Support senior partners with detailed calendaring, project management, meetings and communications –all with the utmost confidentiality and professionalism
Draft, transcribe, revise correspondence/agreements including utilizing specific advanced document formatting skills
Prepare electronic submissions of conflicts checks and new business intake forms
Manage and coordinate internal and external correspondence via phone and e-mail
Prepare Annual Reports and Annual Board and Shareholder Minutes; maintain and update Corporate minute books and stock ledgers
Billing: enter time sheets, review verify reports; proofread and revise billing memos; email or mail final invoices to clients
Proactively track and manage client receivables
Maintain client files by opening/closing all main files and sub-files, filing, tabbing and indexing; prepare drafts of engagement letters
Maintain electronic client files
Assist clients as requested by attorneys
Preparation of closing binders and ancillary closing documents and closing checklists
Internet research
Incorporate and organize corporations and limited liability companies (including preparation of all ancillary documents)
Prepare and file UCC financing statements
Prepare assumed name certificates
Prepare PowerPoint presentations
Arrange for couriers and overnight deliveries; open and distribute incoming mail
Education/Experience
A college degree (Bachelor’s or Associate’s) and a minimum of three years of law firm experience preferred. #J-18808-Ljbffr
Title: Legal Assistant
Company: Willcox Savage
Location: Norfolk, Virginia, USA
Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)
