Overview
LOCAL OFFICE ADMINISTRATIVE ASSISTANT Jobs in Pine Bluff, AR at State of Arkansas
About You:
· You excel at managing multiple priorities in a structured way
· Consistency and reliability are your middle names
· Your colleagues would describe you as organized, dependable, and detail-oriented
· You find fulfillment in helping others behind the scenes to achieve success
· You understand that consistent execution of daily tasks drives business success
· You prefer clear systems and processes that eliminate guesswork
· You take ownership of your responsibilities and follow through without constant supervision
· You communicate professionally and value clear, constructive feedback
· You work well independently but know when to escalate issues to leadership
· You thrive working alongside detail-oriented team members and appreciate systematic, process-driven approaches
· You excel at diplomatic problem-solving and finding win-win solutions
· You believe that operational excellence creates the foundation for company growth
· You enjoy building strong relationships through patience and understanding
· Integrity and trustworthiness are cornerstones of who you are including handling sensitive information
What We Offer:
Salary: $60,000-70,000 per year (based on experience)
Consistent full-time schedule: Mon-Fri in office
Paid holidays and vacation
Professional development opportunities
Family-oriented work environment
Open door policy where questions are encouraged
About Us:
Smith Roofing & Remodeling is a dedicated team of professionals with each member bringing their unique skills, passion, and experience to every project, ensuring exceptional service and quality. If you are looking for a team who values customer and community commitment and integrity, consider a career with us!
About the Role:
· You will serve as the operational backbone managing administrative workflows
· We will lean on you to handle customer communication including phone, email, and appointment scheduling
· You will help us manage CRM data entry, documentation, and file organization
· You will work closely with our bookkeeper to ensure seamless financial operations to maintain accuracy and compliance
· You will process accounting tasks including invoicing, bill entry, and payment logging
· Coordination of payroll processing and time tracking approvals will be yours to manage
· You will track and manage subcontractor payments and vendor compliance documentation
· Your support will help us maintain accurate financial records and warranty registrations, tracking job profitability
· We will lean on you to perform light office maintenance and organizational tasks
· You will support leadership with systematic reporting and process improvements
Office Manager Skills and Qualifications:
We’re flexible on the number of years of previous experience for this role, and we highly favor talent and interest. If you have any of the following, please apply!
· Strong organizational skills with attention to detail
· Experience with accounting functions: AP/AR, invoicing, data entry
· Proficiency in CRM systems and database management
· Tech-savvy with advanced Excel and Microsoft Office skills
· Customer service experience with professional phone and email communication
· Ability to work independently with minimal supervision
· Experience managing multiple deadlines and competing priorities
· Construction industry familiarity is a plus
· JobNimbus or similar CRM experience preferred
Additionally, If you are in any of the following or similar positions, APPLY TODAY and join a company that is dedicated to making a career for you.
· Operations Coordinator
· Administrative Manager
· Office Coordinator
· Customer Service Manager
· Accounts Payable/Receivable Specialist
· CRM Administrator
· Business Operations Supervisor
· Administrative Assistant
· Data Entry Specialist
· Bookkeeping Coordinator
· Office Administrator
· Executive Assistant
· Customer Experience Coordinator
· Construction Administrative Assistant
· Project Coordinator (Administrative)
· Compliance Coordinator
Job Type: Full-time
Pay: $60,000.00 – $70,000.00 per year
Benefits:
401(k)
Paid time off
Professional development assistance
Schedule:
8 hour shift
Monday to Friday
Overtime
Work Location: In person
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Title: LOCAL OFFICE ADMINISTRATIVE ASSISTANT
Company: State of Arkansas
Location: Pine Bluff, AR
