Overview
Office Admin Jobs in Sydney, New South Wales, Australia at BSI
Title: Office Admin
Company: BSI
Location: Sydney, New South Wales, Australia
Great that you’re thinking about a career with BSI!
We are seeking a highly organized and proactive Office and Leadership Team Assistant to join our team. This role is crucial in supporting our day-to-day operations and assisting the leadership team in administrative tasks, ensuring efficiency and smooth functioning of our office environment. The ideal candidate will have excellent communication skills, a knack for problem-solving, and the ability to manage multiple priorities with a high level of professionalism.
Key Responsibilities
Provide comprehensive administrative support to the leadership team, including scheduling meetings, managing calendars, arranging travel, and preparing expense reports.
Serve as the first point of contact for the office, greeting visitors, answering phones, and handling general inquiries.
Coordinate office logistics, including managing office supplies, overseeing maintenance requests, and ensuring the office environment is organized and welcoming including kitchen duties and catering.
Assist in the planning and execution of company events, meetings, and team-building activities.
Support the Senior managers with onboarding new employees, including preparing welcome packs and coordinating orientation sessions.
Manage internal communications, ensuring information is disseminated efficiently and accurately across the team.
Handle sensitive information with discretion and maintain confidentiality at all times.
Contribute to the continuous improvement of administrative processes and procedures.
Qualifications
Proven experience as an administrative assistant, office assistant, or similar role.
Exceptional organizational skills and attention to detail.
Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software and systems.
Ability to multitask and prioritize work in a fast-paced environment.
High school diploma required; associate or bachelor’s degree preferred.
Discretion and confidentiality are a must.
Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business.
BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team.
