Overview
Senior Administrative Coordinator Jobs in New York City Metropolitan Area at The Kantha Team at Serhant
Title: Senior Administrative Coordinator
Company: The Kantha Team at Serhant
Location: New York City Metropolitan Area
The Kantha Team at SERHANT. is seeking a highly organized, proactive, and detail-oriented Senior Administrative Coordinator to support a top-producing luxury real estate team and serve as a key operational support partner to team leader Ravi Kantha.
This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems independently, and takes pride in creating structure, efficiency, and organization behind the scenes. You’ll play a critical role in helping manage day-to-day priorities, coordinating schedules and communications, and keeping multiple moving pieces running smoothly.
The right person is resourceful, responsive, tech-savvy, and calm under pressure. We are looking for someone who anticipates needs before they arise, follows through consistently, and genuinely enjoys making life easier for the people they support.
Responsibilities:
Direct Support to Team Leader
- Act as a day-to-day operational support partner to Ravi Kantha
- Help manage shifting priorities, scheduling changes, and high-volume communication in a fast-paced environment
- Protect and optimize Ravi’s time by ensuring meetings, appointments, and follow-ups are efficiently coordinated
- Track action items, deadlines, and ongoing priorities to ensure nothing falls through the cracks
- Assist with personal scheduling logistics and coordination as needed
- Prepare materials, confirmations, itineraries, and reminders for meetings, events, appointments, and travel
- Coordinate communication and follow-through between Ravi, team members, clients, and external partners
- Jump into high-priority tasks with urgency, discretion, and attention to detail
Executive & Calendar Support
- Manage Ravi’s calendar, scheduling, appointments, and daily logistics
- Help prioritize competing demands and keep schedules running efficiently
- Assist with inbox organization, reminders, and administrative follow-through
Marketing & Lead Support
- Assist with outreach campaigns and CRM organization
- Support marketing initiatives including postcards, mailers, and light marketing administrative tasks
- Help maintain databases, contact organization for Team Lead
- Handle ad hoc tasks quickly and efficiently in a constantly evolving environment
Qualifications:
- 2+ years of administrative, executive assistant, operations, or real estate experience preferred
- Exceptional organizational skills and strong attention to detail
- Ability to multitask and prioritize effectively in a fast-moving environment
- Strong written and verbal communication skills
- Tech-savvy and comfortable learning new systems quickly
- Experience with Google Workspace, Microsoft Outlook, CRMs, and task management tools preferred
- Highly proactive with strong problem-solving instincts
- Professional, discreet, dependable, and resourceful
- Comfortable operating with urgency and accountability
- Interest in real estate, marketing, operations, or entrepreneurship is a plus
About The Kantha Team:
Led by Ravi Kantha, one of New York City’s top-ranked real estate brokers, The Kantha Team at SERHANT. specializes in luxury townhouse, condominium, and new development sales across Manhattan and Brooklyn. The team is known for its high standards, strong client service, strategic marketing, and fast-paced, collaborative environment.
