Overview
Office Administrator Jobs in Ruther Glen, VA at PestNow of Central VA
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How we LEAD:
Universal Music Publishing Group is looking for a dynamic Administrative Assistant to support the Executive Vice President, Global Administration. The ideal candidate will be an organized, detail-oriented person, who can easily handle the assistant duties listed below, as well as someone who can take on more responsibilities as they get established in the role. This will be a great opportunity for someone who can handle the day-to-day workload and will also be motivated to identify ways to contribute to the department.
How you’ll CREATE:
Maintain schedule, arrange meetings
Schedule, plan, book and distribute itineraries for Executive and Songwriter travel
Point person to schedule UMPG studio and writer room calendars
Answer telephones, file, scan and maintain confidential files and documents
Liaise with other UMPG Departments and Department heads
Maintain record of financial commitments including studio invoices, refund checks, travel expenses, expense reports and petty cash
Inventory management
Coordinate and maintain Office necessities including maintenance of office space and the day-to-day needs of the LA staff
Set up and take and distribute notes for Weekly staff meetings (A&R and Listening) and provide audio support
Provide coverage and support for Office of The Chairman, as needed
Schedule and maintain artist/writer calendars for six writers on EVP’s roster
Compile and distribute two weekly Mediabase Reports
Research and update weekly song trends/sales and chart history reports
Organize food delivery and food set up for two weekly meetings
Research, update, upload, and distribute quarterly Casting List and UMPG Roster
Research writer’s MDRC sheets and provide updated information as verified by Copyright
Research, verify, and submit accurate writer publication lines to writers/management/labels
Connect artists & management with appropriate copyright & sync contacts for licensing opportunities
Submit splits and song information to admin. depending on artist’s assignment on UMPG Roster
Submit confirmations to writers/management for studio and writer room bookings
Assist in setting up off-site team meetings and events (ordering food and drinks, set up, breakdown, securing guest list and pertinent details), as needed
Maintain and submit expenses, including tracking down copies of receipts
Facilitate ticket buy requests, as needed
Submit, process and follow up on invoices for EVP writers’ sessions, studios, equipment and other services
Research studio charges on demo memos and provide updated artist/writer information for correct processing of costs to Finance
Research outside studio prices for bookings and book with outside studios and confirm with writers/management
Set up New Vendors and update vendor information in Uniport
Assist in creating and updating bi-yearly Redbook reports
Obtain approvals and submit vacation requests
Monitor writer demo, travel costs and un/recouped balances, as needed
Distribute weekly A&R Looking/Co-Writes Email
Facilitate photos and marketing introductions for social media channels
Additional duties as assigned
Bring your VIBE:
Ability to work under high pressure and speed
Proactive in determining roadblocks
Ability to multi-task
Ability to work under minimal direction
Excellent Communication Skills
Possess a customer service mentality
Minimum 1 year of experience as an Administrative Assistant
Minimum 1 year of experience booking travel
BA Preferred
Perks Playlist:
Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
Comprehensive medical, dental, vision, and FSA options, as well as:
100% coverage for out-patient mental health services
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
A lifetime fertility support allowance of $30,000 to plan participants
Student Loan Repayment Assistance and Tuition Reimbursement
100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Check out our full overview of benefits on the
Perks Playlist page
of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
For more information, please click on the following links.
E-Verify Participation Poster:
English / Spanish
E-Verify Right to Work Poster:
English
|
Spanish
Job Category:
Administrative
Salary Range:
$38,300 – $61,600
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
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Title: Office Administrator
Company: PestNow of Central VA
Location: Ruther Glen, VA
