Overview
Office Administrator Jobs in Nairobi County, Kenya at Sawari Hospitality Solutions
Title: Office Administrator
Company: Sawari Hospitality Solutions
Location: Nairobi County, Kenya
Who we areÂ
Sawari Hospitality Solutions provides hospitality stakeholders & restaurateurs with sustainable solutions that efficiently protect their investment and drive their businesses forward. The aim of Sawari is to assist our clients with achieving world class hospitality without worrying about the nitty gritty. We do this by providing 3 main services:Â
Staffing SolutionsÂ
We provide hotels and resorts with temporary labour as well as long term contract labour for a variety of front or back-of-house positions.Â
Hospitality ConsultingÂ
We carry out operational analyses for hospitality-based businesses, as well as business development and events for companies that require a hospitality touch. An operational analysis gives our clients a good overview of the status of their business and how it fares with their competitors in the area.Â
Team DevelopmentÂ
We’ve developed practical and theory trainings based on real-world practice to improve the skills and knowledge of our client’s staff. We help grow their teams in a cost-effective manner that is compliant with industry regulations and true to their company values.Â
About the roleÂ
We are seeking a highly organized and detail-oriented Office Administrator to oversee daily office operations, support administrative tasks, and ensure smooth workflow within our organization. The ideal candidate will have excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. To be successful in this role, you should have solid organizational skills, be familiar with administrative functions and people management.Â
Key responsibilitiesÂ
• Manage and oversee daily company operations to ensure efficiency and effectiveness.
• Serve as the point of contact for company-related inquiries, staff, and service providers.
• Maintain office supplies, equipment, and inventory, ensuring availability and cost-effectiveness.
• Assist in HR functions such as onboarding, employee records management, and compliance with company policies.
• Coordinate meetings, interviews, orientations and trainings, including handling logistics and documentation.
• Process and maintain financial records, invoices, and expense reports in coordination with the finance department.
• Support the outsourcing team by managing workflow, tracking project deadlines, and liaising with clients when necessary.
• Ensure adherence to company policies, safety protocols, and compliance with regulatory requirements.
• Handle confidential and sensitive information with professionalism and discretion.
• Provide general administrative support, including data entry, document management, and correspondence handling.
• Support the management team with ad-hoc tasks as required.
About You
• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Proven experience as an Office Administrator, Administrative Manager, or in a similar role within an outsourcing, BPO, or corporate environment.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving capabilities.
• Knowledge of HR procedures, accounting principles, and office management best practices is a plus.
• High level of professionalism, confidentiality, and attention to detail.
