Overview
Office Administrator Jobs in Wilmington, NC at WM
About this Opportunity:
At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking an experienced Executive Assistant and Office Manager to join our regional office located in Solana Beach, California.The Executive Assistant and Office Manager will offer a range of diverse and confidential administrative and leasing support services to the West Region President and Chief Investment Officer, Vice President – Market Officer, Leasing Agent, and local San Diego team. This role ensures smooth daily operations, organization and departmental workflow for the office. Additionally, the position involves drafting leasing documents and contracts, along with providing general support to the leasing function.
What You’ll Be Doing:
Manage the executive’s daily activities to include maintaining calendar(s), coordinate and prioritize appointments, and meetings ensuring efficient use of their time.
Coordinate travel arrangements including booking flights, accommodations, and ground transportation for business trips and meetings.
Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence.
Process contracts, vendor agreements and/or leases to ensure that they are properly assembled and distributed to appropriate parties, and handle accounting-related responsibilities such as expense reports, check requests, invoice processing, etc.
Serve as assistant to leasing by preparing lease documents (e.g. drafting, formatting), lease modifications, proposals, and correspondence; interpreting leases and related documents; and collaborating with Legal department to ensure such documents are completed correctly.
Operate personal computer and utilize a variety of software packages to prepare correspondence, presentations for high-level business meetings, reports, spreadsheets, etc.
Provide administrative support such as word processing, filing, copying, faxing, ordering supplies, time-sheets and updating personal electronic devices according to business needs.
Oversee officewide organization to ensure smooth daily operations and coordinate staff events.
Answer and field incoming telephone calls, interact with high-level personnel and respond to inquiries from internal and external customers.
Serve as a liaison to Human Resources involving employee engagement and office operations.
Work on special projects/assignments as designated during the year.
Are You Qualified?
Required:
Associate’s Degree in Business Administration, Office Management or related field and at least five (5) years of experience as an executive secretary/assistant to top management, to include supervisory experience
Advanced level proficiency with Microsoft Office products including MS Word, Excel, Power Point and Outlook, as well as e-mail and Internet functionality and ability to quickly learn new systems
Preferred:
Bachelor’s Degree in Business Administration, Office Management or related field
Prior experience in the commercial real estate industry and/or lease documentation
Personal Traits We Value:
High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively
Capable of precise verbal and written communication with all levels of internal and external customers, even when under time constraints
Must have good customer and task focus coupled with interpersonal savvy
Must have a high energy level with a positive, upbeat attitude
Must possess excellent problem-solving and analytical skills
Able to work at times with minimal supervision in a fast-paced, dynamic, team environment
A Little Bit About Us:
We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.
Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program.
We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.
Benefits:
Our compensation and benefits package is very competitive and includes:
401(k) + Profit Sharing plan with generous company match
3 medical insurance plan options including 1 HSA with prescription drug coverage, telemedicine, Pharmacy Advisor, Medical Expert Option and Hinge Health (MSK)
Dental insurance including coverage for adult & children orthodontics
Vision insurance
Family planning benefit with Frame Fertility
Award winning incentive-based wellbeing program
Health Care and Dependent Care FSA
Paid leave programs (parental, compassion, bereavement, jury duty, and military)
Company-paid life/AD&D and disability
Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
Anniversary stock grant awards
Educational assistance
Health Advocacy + Employee Assistance Program (EAP) and Management Assistance Program (MAP)
Matching charitable gifts
Flexible paid time off
Volunteer time off
Paid holidays
California Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The San Diego hiring salary range for the Executive Assistant and Office Manager position is between $75,000 and $90,000 annually. The base salary is just one component of the total rewards package offered to our employees, including eligibility for a 10% target bonus opportunity. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.
Title: Office Administrator
Company: WM
Location: Wilmington, NC
