Overview
Office Administrator Jobs in Cheektowaga, NY at R.A.S. Logistics
Title: Operations Administrator (Full Time)
Location: Bedminster, NJ (5-day onsite requirement/ 9am-5pm)
Reporting to: Operations Manager
About Spinnaker:
Spinnaker is a national property and casualty insurance company rated A- VIII by A.M., that is a wholly owned and independently operated subsidiary of Hippo Insurance. With the capability to offer admitted and surplus lines insurance products in 50 states and jurisdictions, Spinnaker partners with program administrators and managing general agents to offer strategic insurance solutions. We target innovative product market leaders across both personal and commercial lines, specialty lines, and traditional and non-standard fronting opportunities.
About the Role:
The Operations Administrator will oversee daily office operations, ensuring efficiency, compliance, and administrative support. This role is responsible for managing office logistics, assisting with operational needs, and supporting legal and compliance.
What You’ll Do:
Retain and file company documentation
Oversee the assignment and tracking of the litigation log to maintain accuracy and ensure timely submissions
Assist with financial filings and materials for partners and regulators
Manage a litigation log to ensure accuracy and timely submissions
Handle electronic mail inquiries received through Spinnaker’s “Contact Us” mailbox
Organize internal events and employee engagement activities
Coordinate the shipping of annual holiday gifts to partners
Act as the corporate account holder for USPS, UPS, FedEx, and DocuSign
Maintain the employee and offshore directory, including distribution list updates
Answer and direct inbound phone calls as needed
Accept service of process and other in-person notifications
Provide in-house notary services
Must Haves:
2-5 of experience in office management, administrative support, or a similar role
Strong organizational and record-keeping skills
Ability to manage multiple tasks and prioritize effectively
Proficiency in Microsoft Office Suite and document management
Excellent communication and problem-solving skills
High level of discretion and confidentiality when handling sensitive information
Preferred Qualifications:
Experience in a corporate or legal environment is a plus
Familiarity with mail processing and document scanning systems
Previous experience supporting operations or governance teams
Benefits and Perks:
Hippo treats its team members with the same level of dedication and care as we do our customers, which is why we’re fortunate to provide all of our Hippos with:
Healthy Hippos Benefits – Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k) retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP)
Equity – This position is eligible for equity compensation
Training and Career Growth – Training and internal career growth opportunities
Flexible Time Off – You know when and how you should recharge
Little Hippos Program – We offer 12 weeks of parental leave for primary and secondary caregivers
Hippo is an equal opportunity employer, and we are committed to building a team culture that celebrates diversity and inclusion.
Hippo’s applicants are considered solely based on their qualifications, without regard to an applicant’s disability or need for accommodation. Any Hippo applicant who requires reasonable accommodations during the application process should contact the Hippo’s People Team to make the need for an accommodation known
Hippo CCPA
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Title: Office Administrator
Company: R.A.S. Logistics
Location: Cheektowaga, NY
