Overview
Office Administrator / Assistant Jobs in Los Angeles, CA at Abacus IT, Inc
Full Job Description
We are actively seeking a detail-obsessed, exceptionally organized, and hardcore Office Administrator to join our team and uphold our reputation for high-quality service. As an Office Administrator, you will handle a diverse array of tasks to support our daily operations.
Established in 2002, Abacus IT is a leading provider of technology solutions and IT support services. Based in Los Angeles, California, we are a fast-growing company committed to excellence and innovation.
As a crucial member of our team, you will handle a variety of tasks:
Executive Support: Manage the President’s schedule and priorities to ensure smooth operations. Coordinate travel, handle personal appointments, and support project management activities.
Accounts Receivable: Lead the accounts receivable process, from invoicing to collections, while addressing customer inquiries and resolving payment issues efficiently.
Inventory Management: Manage inventory procurement, tracking, and delivery, ensuring accuracy and readiness of IT equipment and supplies.
General Office Support: Coordinate office activities, manage communications, and maintain office organization. Support HR functions like onboarding and record keeping.
Dispatcher Backup: Serve as a backup dispatcher, coordinating service requests and ensuring effective client service and communication.
What We’re Looking For:
Education: High school diploma required with advanced administrative coursework and training preferred; Associate’s or Bachelor’s degree desirable.
Experience: Proven track record with stable work history in an administrative or executive assistant role, preferably in an IT or professional setting. QuickBooks experience is a plus.
Skills: Strong organizational, time management, and communication skills. Proficiency in Microsoft Office and virtual meeting platforms like Zoom and Microsoft Teams.
Strong critical thinking and organization skills, capable of managing multiple tasks simultaneously in a high-pressure environment.
Excellent interpersonal skills, including professional English verbal and written communication abilities.
Character: A detail-oriented self-starter who can anticipate needs and manage multiple tasks effectively. Discretion and integrity in handling sensitive information are crucial.
Why Join Abacus IT?
Impact: Play a pivotal role in a growing company where your work makes a direct impact.
Environment: Collaborate with a talented team of IT professionals in a fast-paced, innovative environment.
Benefits: Enjoy competitive salaries, excellent medical, dental, and vision benefits, PTO, 401k, and more.
Schedule: Full-time, Monday to Friday, 9 AM – 6 PM
Ready to Make a Difference?
If you are passionate about administration and thrive in a fast-paced, collaborative environment, we would love to meet you. Apply now to become the Office Administrator at Abacus IT!
Abacus IT is an Equal Opportunity Employer (EOE) dedicated to fostering a diverse and inclusive workplace.
Job Type: Full-time
Pay: $25.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No weekends
Education:
Associate (Preferred)
Experience:
Customer service: 2 years (Required)
professional administ…
Title: Office Administrator / Assistant
Company: Abacus IT, Inc
Location: Los Angeles, CA
Category:
