Overview
Office Administrator I Jobs in Los Alamitos, CA at Exodus Aerospace Inc
Description:
We are seeking an Administrative Specialist, who will play a pivotal role in supporting day-to-day operations and ensuring our office runs smoothly. In this role you will handle a variety of administrative tasks, support cross-functional teams, and maintain clear communication across departments. This position is ideal for someone who enjoys creative problem-solving, thrives in a fast-paced environment, and seeks to grow with a dynamic organization
Key Responsibilities:
1. Systems & Technology Setup
Set up email and industry specific software accounts for new team members.
Manage Google Workspace (user accounts, file organization, permissions).
Oversee industry specific reporting and registration.
Maintain Microsoft Office and Adobe subscriptions.
2. Communication & Account Management
Manage phone systems, company phone numbers, Verizon, and Comcast accounts.
Monitor and respond to company emails.
Coordinate out-of-state license requirements and compliance.
Confirm appointments and manage calendars.
3. Administrative & Finance Support
Prepare sales folders, literature, contracts, samples.
File invoices, handle A/R documentation, and process checks.
Maintain permits and coordinate inspections.
Update internal documents and perform data entry.
4. Event & Travel Coordination
Assist in event management (team events, meetings, meal planning, scheduling).
Coordinate meeting spaces and travel arrangements.
Welcome guests, direct them to meeting areas, and notify relevant team members.
Take meeting notes and provide recaps.
5. Office Operations & Supply Management
Oversee procurement and inventory of office and breakroom supplies.
Manage office maintenance vendors for a well-functioning work environment.
Re-order and distribute print materials as needed.
Collect, distribute, and send mail.
6. Classic Club & Sales Support
Client engagement gift management
Inspection calendar coordination
Client nurture assistance
Requirements:
Detail-Oriented & Organized: Strong attention to detail; able to handle multiple priorities effectively.
Creative Problem-Solver: Eager to find innovative solutions and streamline processes.
Tech-Savvy: Comfortable learning new software and leveraging digital tools.
Strong Communicator: Excellent written and verbal skills; able to engage with diverse teams and stakeholders.
Construction Industry Knowledge (Preferred): Exposure to construction processes is a plus.
Willingness to Learn & Grow: Motivated to deepen industry knowledge and grow alongside the company.
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Title: Office Administrator I
Company: Exodus Aerospace Inc
Location: Los Alamitos, CA
