Overview
Office Assistant, Front Desk Jobs in Denver, CO at CIVITAS RESOURCES INC
Full Job Description
Summary of Position:
This position plays a crucial role in providing administrative support and ensuring the efficient operation of the Denver CIVI office. This position involves a variety of tasks and requires excellent organizational, communication, and problem-solving skills. The office assistant provides essential support to the team, ensures efficient workflow, and maintains a professional and welcoming environment. The ideal candidate should be detail-oriented, proactive, and able to handle multiple responsibilities with minimal supervision.
Primary Job Responsibilities:
Manage office, breakroom and restroom supplies, including ordering, restocking, and monitoring inventory levels.
Assist with maintaining relationships with vendors and suppliers, ensuring timely delivery of necessary office materials, as well as snacks and beverages.
Ensure the kitchen is well-stocked with necessary supplies, such as coffee, tea, snacks, and utensils.
Load and unload the dishwasher, ensuring dishes are properly cleaned and stored.
Assist in facilitating internal and external communication by distributing flyers, memos, emails, and other correspondence as needed.
Assist with shipping and receiving of materials and supplies, coordinating with shop personnel for loading as needed.
Coordinate office repairs, preventative maintenance and repair services as needed.
Warmly welcome visitors and guests as they arrive at the organization.
Provide a professional and friendly first impression by helping and directing them to the appropriate areas or personnel.
Maintain a tidy and inviting reception area.
Answer incoming phone calls promptly and professionally, routing them to the appropriate individuals or departments.
Take accurate messages and relay them in a timely manner.
Respond to inquiries and provide general information via email, phone, or in-person.
Coordinate meeting room bookings and ensure they are properly set up with any required resources.
Provide general administrative support to other departments as needed.
Knowledge/Skills/Competencies:
Understanding of standard office procedures and protocols.
Exceptional verbal and written communication skills, able to articulate ideas clearly and effectively in a variety of settings and with diverse audiences.
Strong organizational and time management skills, enabling efficient planning and execution of work to meet established deadlines.
Proficiency in using basic Microsoft Office software (e.g., Word, Outlook, Excel and Teams)
Strong multitasking abilities.
Customer service orientation with a friendly and professional demeanor.
Education & Experience:
High school diploma required.
Additional education or courses in office administration, customer service, or related fields preferred.
Minimum of 2 years’ experience as an office assistant or in a similar role preferred.
Travel Requirements:
Work is performed at the Denver CIVI location Monday through Friday.
Schedule: traditional 40-hour workweek or alternative schedule of 9 hour works days M-Thurs and 4-hour workdays Friday.
Benefits:
Comprehensive healthcare coverage including medical, dental, and vision insurance.
Dental and Vision insurance premiums are at no cost to employees.
Generous 401(k) Retirement Plan with a 6% company match. 100% vest of employer contributions after the first month of employment.
Company paid Life & AD&D insu…
Title: Office Assistant, Front Desk
Company: CIVITAS RESOURCES INC
Location: Denver, CO
Category:
