Overview
Office Assistant/Insurance Specialist Jobs in New Haven, CT at Northwell Health
Office Coordinator P/T
GSGNY Background
For over a century, Girl Scouts has been instilling generations of girls with the skills and knowledge to become young women of courage, confidence, and character, to speak out and be leaders. Today, Girl Scouts of Greater New York (GSGNY) is delivering its message of empowerment and engaging more than 25,000 girls of every race, background, and religion. GSGNY’s vision is a New York City in which every girl feels empowered to lead in her community, the workplace, and the world. GSGNY has become a hub for innovation within the broader Girl Scouts movement, presenting new ways to engage and inspire the next generation of young leaders.
Recent investments and initiatives include:
The Leadership Institute provides middle and high school-aged girls with 21st-century leadership skills and subject-specific knowledge and experiences that will help girls reshape their views on leadership and about their own potential to transform into powerful agents of change while equipping them to succeed in school and their future careers.
Troop 6000 is the first Girl Scout program specially designed to serve the thousands of girls currently living in the New York City homeless shelter system.
Cybersecurity Programs at Girl Scouts were designed to serve the evolving needs of New York City’s girls and New York City’s workforce. With the goal of encouraging girls to consider careers that require STEM skills, this program ensures girls have the tools and knowledge they need to safely navigate our increasingly tech-driven world.
Anti-Racist and Anti-Bias Training: We teach girls to lead by example, and to that end, we are committed to doing the work necessary to become an anti-racist organization. We are working to partner with experts in the areas of race, inclusion, and equity to conduct a series of trainings for both staff and volunteers.
Camp Kaufmann: The camp experience is an essential part of Girl Scouting – and as the only Girl Scout council in the nation in which 100% of the girls we serve are growing up in an urban environment, we prioritize offering high-quality outdoor education opportunities to New York City girls. We recently upgraded and enhanced facilities at our 425-acre Camp Kaufmann in Dutchess County, including the construction of a new swimming pool.
Guided by an ambitious strategic plan and its dynamic CEO, Karen Lundgard, Girl Scouts of Greater New York aims to expand to reach more girls while serving as an innovating force within the national Girl Scout movement.
Position Description:
The Girl Scouts of Greater New York is looking for a proactive and detail-oriented individual to help ensure our office runs smoothly and efficiently. This role is key to creating a welcoming, organized, and productive environment for our staff, guests, and community. If you enjoy keeping things in order, solving problems, and supporting a team behind the scenes, we want to hear from you. The Office Coordinator will report to the Senior Director of Operations. This is a part-time, on-site position. Typical hours are 20 hours per week, Monday–Friday, with some flexibility depending on office/event needs.
Responsibilities:
Office Maintenance & Facilities:
Oversee the cleanliness, organization, and upkeep of all shared office spaces including entrances, hallways, private offices, storage areas, conference rooms and common workspaces.
Support daily conference room and meeting needs including technology setup, food and beverage prep and supply setup.
Monitor and restock break-room supplies, maintain and sanitize equipment, and ensure cleanliness of counters, tables and floors.
Oversee monthly and quarterly vendor visits and service appointments.
Identify and address minor office repairs in a timely manner; coordinate with property management for larger facility-related issues.
Track inventory of office supplies, food and beverages, and equipment, reporting when items need to be replenished.
Mail & Package Management:
Sort and organize incoming mail and deliveries for staff.
Meter, label, and send outgoing items via USPS, UPS, or courier services.
Evaluate and streamline mailroom and package procedures for efficiency and accuracy.
Technology Support:
Support GSGNY onboarding and offboarding process by preparing, distributing, and collecting necessary equipment and supplies.
Maintain an accurate inventory of all technology and equipment; ensure items are functional, accessible, and accounted for.
Serve as the on-site point of contact for basic tech troubleshooting and equipment support.
Event Support:
Assist with internal meeting logistics including guest check-ins, catering orders, and A/V setup.
Provide on-the-ground operational support for on and off-site events—timing, days, and responsibilities will vary based on event needs and season.
Coordinate courier services to ensure timely delivery and pickup of materials for off-site events.
Qualifications:
Associate’s Degree and/or a minimum of 2 years’ experience in an office operations or facilities role
Self-starter with excellent organizational and time-management skills; detail-oriented and dependable.
Effective written and verbal communicator with proficiency in basic computer applications
Skilled at juggling multiple tasks, meeting deadlines, and prioritizing workload in a fast-paced environment.
Ability to analyze problems and situations as they arise, while analyzing processes to find short-term improvements and long-term solutions.
Comfortable with physical tasks, including the ability to regularly lift and move items up to 50 pounds.
This is an on-site role and requires a consistent presence in the office.
Compensation:
$20.00 hourly rate
The Girl Scouts of Greater New York are an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description. Any essential function or requirement of this job will be evaluated as necessary should an incumbent or applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation(s) for the specific disability will be made for the incumbent or applicant when possible.
Show more
Title: Office Assistant/Insurance Specialist
Company: Northwell Health
Location: New Haven, CT
